14 October 2014 – Agenda



TO: All Members of the Policy & Resources Committee

Cllrs D Bretherton, D Butler, D Dodds, M Dyer (Chairman), L Emery, H Fickling, V Humphries (Deputy Chairman), P Lambert, M Welply and T Wyse

Ex Officio (Voting) Members – J Matelot Green (Town Mayor) and N Dixon (Deputy Mayor)

To all other Members for information

Upper Chamber, Thame Town Hall

Tuesday 14 October 2014

7.30 pm (maximum two hours)


Helen Stewart BEM

Clerk of the Council


Date: 8 October 2014


1 Apologies for Absence

2 Declarations of Interest

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest.

3 Public Participation

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Committee Administrator no later than 5pm on the last working day preceding the meeting.

4 Investment Portfolio

To receive an annual report from Andrew Hess, Rathbone Brothers plc.

5 Minutes

To confirm as a correct record the Minutes of the Committee Meeting held on 15 July 2014.

6 Budget Summary

To monitor actual income and expenditure against estimates.

7 Investment Update

To note a summary of the Investment performance.

8 Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

a)    Barns Centre (Cllrs Butler and Matelot Green)

b)    Citizens Advice Bureau (Cllr Welply)

c)    NALC (Cllr Dyer)

d)    Thame Business Forum (Cllr Dyer)

e)    Thame & District Housing Association (Cllr Butler)

f)     Thame Museum Trust (Cllrs Emery and Laver)

g)    21st Century Thame (Cllr Fickling and Laver)

h)   Welfare Trust (Cllr Champken-Woods)

9 Community Engagement Strategy

To approve the strategy

10 IT Equipment

To agree the purchase of IT equipment for upgrading the Council systems.

11 Grants Policy

To receive an update from the Working Group.

12 iPads for Councillors

To consider whether iPads are replaced at the beginning of every new administration (every 4 years) and if so agree how the existing iPads are disposed of.

13 Civil Parking Enforcement

To receive a verbal progress report.

14 Financial Regulations

To approve the amendments to the Financial Regulations 2014-15.

15 Driving at Work

To approve the policy.

16 Fire and Rescue

To agree a Business Continuity request.

17 Community Right to Bid

To receive an update from the Working Group.

18 Mayor Making

To receive an update from the Working Group.

19 Compliments and Complaints

To note the report.


To review CCTV contract and future continuation of the CCTV agreement.


To provide a summary report for Q1 2014-15.

22 For Information

a)    Report on Thame Play & Activity Day