13 August 2019 – Agenda




TO: All Members of the Neighbourhood Plan Continuity Committee

Cllrs B Austin, D Bretherton, M Deacock, M Dyer (Deputy Chairman), L Emery,

H Fickling, S Francis, C Jones (Chairman) and J Tipping

Ex Officio (Voting) Members – A Midwinter (Town Mayor) and P Cowell (Deputy Mayor)

To all other Members for information

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 13 August 2019

TIME: On the rising of the Planning & Environment Committee and not before 7pm 

Graham Hunt

Clerk of the Council

Date: 7 August 2019



1 Apologies for Absence


2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3 Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

4 Minutes

To approve the Minutes of the Committee Meeting held on 2 July 2019.

2 July 2019 – Minutes 

5 Working Groups

To receive a report / update from the chairmen of:

a)    The NPCC Co-Ordination Working Group (NPCCCWG)

b)    The Infrastructure Delivery Plan Working Group

c)    The Green Living Plan Working Group

d)    The Town Centre Working Group

e)    Transport Plan Working Group

f)     The Community Facilities Working Group

g)    The Burial Space Working Group

5d. Market Town Co-Ordinator Update

6 NPCC Co-Ordination Working Group Terms of Reference

Further to the circulation by e-mail on 25 July 2019, to consider the revised Neighbourhood Plan Continuity Committee Co-ordination Working Group (NPCCCWG) Terms of Reference.

6. NPCC Co-Ordination Working Group ToR – 11-6-19

7 Chinnor RFC s106 funding

S106 funds are already allocated to Chinnor RFC towards improvements to the club house / changing rooms, the proposed barn conversion, the new stand and pitch lighting.  To consider additionally allowing the use of the funds towards the provision of a bore hole.

8 Infrastructure Delivery Plan / Capital Project List

To consider a revised up-to-date Infrastructure Delivery Plan / Capital Project List, reflecting the discussions of the Budget Working Group in Autumn 2018 and known changes since.

8. TNP Infrastructure Delivery Plan – 25.07.19


9 South Oxfordshire District Local Plan

To receive a verbal update from the Neighbourhood Plan Continuity Officer (NPCO) on the latest known status of the South Oxfordshire District Local Plan.

10 Thame Neighbourhood Plan Revision (TNP2)

To receive a verbal update from the Neighbourhood Plan Continuity Officer (NPCO) on the latest progress towards the adoption of TNP2.

To consider a proposed Consultancy Brief as discussed at the recent NPCCCWG meetings and following on from the draft circulated on 2 August 2019.

10. Consultancy Brief – TNP2 – draft v2

11 Oxfordshire Growth Board / Oxfordshire Plan 2050

To receive a verbal update from the Neighbourhood Plan Continuity Officer (NPCO) on the latest known status of the Oxfordshire Plan 2050 and related initiatives.

12 Affordable Housing / Community Land Trust (CLT)

To receive an update on progress of the Thame Community Land Trust.

13 Other Items to Note

a)    The NPCO and the Chairman attended SODC’s Neighbourhood Plan Policy Writing workshop on 3 July 2019 and a write-up is attached.  The NPCO has supplied a draft “Employment Policy” for further follow-up comment.

b)    Various further discussions have taken place in relation to The Elms appeal, including Rectory’s statement that they unlikely to sign the proposed Deed (currently with our solicitors for checking over) re funding for Elms Park improvements, while permission has been given for Rectory to use documents from the Town Council’s Elms Park planning application for their own re-submission.  The Town Council is also in receipt of various minor amendments to the scheme, as submitted to the Planning Inspector.

c)    The NPCO has drafted a Memorandum of Understanding between Sydenham Parish Council and Thame Town Council to help ensure appropriate support of each other’s Neighbourhood Plans.  Consultation on Sydenham’s Neighbourhood Plan is currently underway.

d)    The NPCO has drafted a legal brief for a revenue sharing proposal (if any – no CIL / Business Rates / Precept revenue guaranteed or envisaged at present) between Great Haseley Parish Council (75%) and Thame Town Council (25%) in the eventuality of either the Neighbourhood Plan Area or the Parish Boundary changing, with a 20 year time limit, after which all revenues would be Thame Town Council’s.

e)    A letter from Haddenham Parish Council has been received, raising matters of concern that could be addressed through the review of the Thame Neighbourhood Plan, and other projects.  This may lead to a Memorandum of Understanding as is being currently progressed with Sydenham and Great Hasely Parish Councils.

f)     Further discussions were held with Stofords on 30 July 2019 in relation to Employment Land provision, but the subsequent pre-application meeting with SODC was postponed.

g)    The Oxfordshire Neighbourhood Plan Alliance group has organised a session with John Howell MP on 8 August 2019.  Cllr Mike Dyer will represent Thame.