30 April 2024 – Agenda


TO: All Members of Thame Town Council

Cllrs M Baines, D Bretherton, N Champken-Woods, P Cowell, D Dawson, A Dite, D Dodds, H Dollman, M Dyer, L Emery, H Fickling, A Gilbert, C Jones, H Richards, and P Swan

You are hereby summoned to attend a meeting of the Full Council on Tuesday 30 April 2024 at 6:30pm (maximum two hours) in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.


Mandy Sturdy
Clerk of the Council

Date: Wednesday 24 April 2024




1) Apologies for Absence


2) Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.


3) Co-Option

To elect a Co-opted member onto the Council to serve for the remaining term of office.

3. Report – Co-Option [PDF]

3d. Guidance – Casual Vacancy (Co-option) Voting by Council [PDF]


4) Lord Williams’s School

To receive a presentation from the Headteacher at Lord Williams’s School.


5) Civic Announcements

To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.

5. Mayor’s Attendances [PDF]


6) Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.


7) Report from County Councillors

To receive the report of County Councillors N Champken-Woods and K Gregory (10 minutes maximum).

7. Report from County Councillors – April 2024 [PDF]


8) Reports from South Oxfordshire District Councillors

To receive reports from Cllrs P Barker, D Bretherton, and K Gregory (Maximum of 5 minutes each).

8. Report from District Councillors – April 2024 [PDF]


9) Members Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.


10) Town Mayor Designate

To appoint the Town Mayor Designate for 2024-25 in line with Standing Order 7.4


11) Deputy Town Mayor Designate

To appoint the Deputy Town Mayor Designate for 2024-25.


12) Committee Review

To provide feedback on the draft Scheme of Delegations.

To note that Councillors will be asked confirm their committee preferences to Officers by close of play on Tuesday 7 May 2024 to aid with preparations for the Annual Meeting (14 May 2024).

12. Report – Committee Review [PDF]

12a. Appendix A – Draft Scheme of Delegations 2024-25 [PDF]


13) Schedule of Meetings 2024-25

To approve the Schedule of Meetings for 2024/25.

13. Report – Schedule of Meetings 2024-25 [PDF]

13a. Draft 2024-2025 Schedule of Meetings [PDF]


14) Showmen’s Guild Request – October Charter Fair

To consider a request from the Showmen’s Guild to extend the October Charter Fair to 3 days, allowing them to arrive on a Tuesday. This would be a fundamental change in the agreement requiring approval from the Council.


15) Budget Summary

To monitor actual income and expenditure against estimates up to 29 February 2024 on budget lines from the Policy & Resources and Community, Leisure & Recreation Committees.

15a. P&R Budgetary Figures to February 2024 [PDF]

15b. CLR Budgetary Figures to February 2024 [PDF]


16) Minutes

To confirm as a correct record the Minutes of the Meeting held on 5 March 2024.

Minutes – 5 March 2024


17) Planning & Environment Committee

To note the minutes and consider any recommendations arising from the meetings on 12 March 2024 and 9 April 2024.

Minutes – 12 March 2024
Minutes – 9 April 2024


18) Personnel Committee

To note the minutes and consider any recommendations arising from the meeting on 8 April 2024.

Minutes – 8 April 2024


19) Annual Town Meeting

To note the minutes from the meeting on 17 April 2024.

Minutes – 17 April 2024