27 February 2018 – Agenda

SUMMONS TO ATTEND A

MEETING OF THAME TOWN COUNCIL

 

TO: All Members of Thame Town Council

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 27 February 2018

TIME: 6.30 pm (maximum two hours)

 
Cllrs B Austin, D Bretherton, D Butler, N Champken-Woods, P Cowell,

M Deacock, N Dixon, D Dodds, M Dyer, L Emery, H Fickling, C Jones,

P Lambert, A Midwinter, M Stiles and T Wyse
 

Graham Hunt
Clerk of the Council

Date: 21 February 2018

 

A G E N D A

1 Apologies for Absence

 
2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

 
3 Civic Announcements

To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.

Civic Attendances 

 
4 Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

 
5 Thames Valley Police

To receive a verbal update from Thames Valley Police on policing in Thame.  Questions will be able to be put by Councillors and Members of the Public present.

 
6 CCTV Agreement

To consider the proposed new five year CCTV Agreement.

Report – Draft CCTV Agreement

DRAFT CCTV contract Thame TC 25.01.2018

CCTV Agreement 31.03.16 

 

7 Report from County Councillor N Carter

To receive the report of County Councillor N Carter (10 minutes maximum).

7. County Report Feb-March 2018

 
8 Reports from South Oxfordshire District Councillors

To receive reports from Cllrs N Champken-Woods, D Dodds and J Matelot Green (Maximum of 5 minutes each).

SODC Report for Parish Councils

 
9 Members Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.

 
10 Minutes

To approve as a correct record the Minutes of the Council Meeting held on 16 January 2018.

Minutes

 
11 Policy & Resources Committee

To note the minutes and consider any recommendations arising from the meeting on 13 February 2018.

Minutes

 
12 Community, Leisure & Recreation Committee

To note the minutes and consider any recommendations arising from the meeting on 6 February 2018.

Minutes

 
13 Planning & Environment Committee

To note the minutes and consider any recommendations arising from the meetings held on 28 November 2017, 19 December 2017, 9 January 2018, 30 January 2018 and 20 February 2018.

Minutes – 28 November 2017

Minutes – 19 December 2017

Minutes – 9 January 2018 

Minutes – 30 January 2018 

Minutes – 20 February 2018

14 Neighbourhood Plan Continuity Committee

To note the minutes and consider any recommendations arising from the meetings on 19 December 2017 and 30 January 2018.

Minutes – 19 December 2017

Minutes – 30 January 2018

 
15 Electronic Payments

To approve the procedure for electronic payments.

15. Report – Electronic Bank Payments

Electronic Banking Procedure

 
16 Effectiveness of Internal Control / Financial Risk

To approve the measures taken to mitigate financial risks and to review the effectiveness of internal control.

Report – Effectiveness of Internal Control

Financial – 1. Administration 

Financial – 2. Banking and Investments 

Financial – 3. Expenditure 

Financial – 4. Grants 

Financial – 5. Income 

Financial – 6. Insurance 

Financial – 7. Payroll and Allowances 

Financial – 8. Internal Audit 

Financial – 9. Strategic Risk Register 

 
17 Internal Audit Programme

To approve the Annual Internal Audit Programme of Work for 2018-19.

Report – Internal Audit – Outline Programme 2015-2020

Internal Audit – Outline Programme 2015-2020

 
18 Southern Road Recreation Ground – Car Park Lighting

To receive an update on the long term lighting solution at Southern Road Recreation Ground car park.

Report – Southern Road Recreation Ground – Car Park Lighting 

 
19 P17/S1069/FUL & P17/S1670/LB – The Elms, 32 Upper High Street

To note that South Oxfordshire District Council have refused planning permission for planning applications P17/S1069/FUL and P17/S1670/LB for the erection of an Extra Care housing development (Use Class C2).  The Town Council had recommended refusal on both the applications when they were discussed at the Council meetings on 9 May 2017 and 20 June 2017 respectively.

P17S1069FUL – Decision Notice – The Elms, 32 Upper High Street

P17S1069FUL – SODC Officer’s Report – The Elms, 32 Upper High Street

P17S1670LB – Decision Notice – The Elms, 32 Upper High Street 

P17S1670LB – SODC Officer’s Report – The Elms, 32 Upper High Street