26 February 2019 – Agenda
SUMMONS TO ATTEND A
MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
VENUE: Upper Chamber, Thame Town Hall
DATE: Tuesday 26 February 2019
TIME: 6.30 pm (maximum two hours)
Cllrs B Austin, D Bretherton, D Butler, N Champken-Woods, P Cowell,
M Deacock, N Dixon, D Dodds, M Dyer, L Emery, H Fickling, C Jones,
P Lambert, A Midwinter, M Stiles and T Wyse
Clerk of the Council
Date: 20 February 2019
1. Apologies for Absence
2. Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3. Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
4. Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
5. Red Kite Family Centre
To receive an update on the Red Kite Family Centre.
6. Lord Williams’s Lower School Design Brief
To consider the Lord Williams’s Lower School Design Brief as circulated to Councillors on 24 January 2019.
7. Report from County Councillor N Carter
To receive the report of County Councillor N Carter (10 minutes maximum).
8. Reports from South Oxfordshire District Councillors
To receive reports from Cllrs J Matelot, N Champken-Woods and D Dodds (Maximum of 5 minutes each).
9. Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
To approve as a correct record the Minutes of the Council Meeting held on 22 January 2019.
11. Policy & Resources Committee
To note the minutes and consider any recommendations arising from the meeting on 12 February 2019.
12. Community, Leisure & Recreation Committee
To note the minutes and consider any recommendations arising from the meeting on 5 February 2019.
13. Planning & Environment Committee
To note the minutes and consider any recommendations arising from the meetings held on 27 November 2018, 18 December 2018, 8 January 2019, 29 January 2019 and 19 February 2019.
14. Neighbourhood Plan Continuity Committee
To note the minutes and consider any recommendations arising from the meetings held on 18 December 2018 and 29 January 2019.
15. Effectiveness of Internal Control / Financial Risk
To approve the measures taken to mitigate financial risks and to review the effectiveness of internal control.
16. Internal Audit Programme
To approve the Annual Internal Audit Programme of Work for 2019-20.
17. Thame Football Partnership / Artificial Pitch
Following the agreement to proceed at the Council meeting on 22 January 2019, to consider the Terms of Reference for the project Working Group and the basic terms of the Partnership / Working Together Agreement.
18. Thame Town Cricket Club
To consider a request from the Thame Town Cricket Club for a possible loan towards the construction of new Cricket Nets.
19. P18/S3143/O – DAF Trucks Ltd, Eastern Bypass
Hybrid planning application with:
Outline planning permission (all matters reserved except for access) sought for demolition of existing buildings and development of 1511 sqm (gross) of offices within Class B1 and up to 129 dwellings within Class C3 and associated works.
Full planning permission sought for erection of a 68 bed care home within Class C2 and associated access, vehicular parking, landscaping, ancillary infrastructure and other works.
To note the application was considered by the District Planning Committee on the evening of 20 February 2019. The District Planning Officer’s recommendation to Committee was to grant permission. Cllr Dyer and the Neighbourhood Plan Continuity Officer made representations against the application at the meeting on behalf of the Town Council.
To receive any further relevant updates and consider any relevant next steps.
20. P18/S3596/FUL – Land at The Elms, Upper High Street – Amendment No. 1 – dated 25 January 2019 and Amendment No. 2 – dated 8 February 2019.
The erection of a ‘Housing with Care’ development (Use Class C2) and a communal residents centre; the creation of new public open space; the provision of new pedestrian / cycle links from Upper High Street to Elms Road and Elms Park; repairs and alterations to the boundary walls and entrance of Elms House, and associated infrastructure works and landscaping.
The amendments refer to details on Landscaping & Trees and Design & Amenity – following comments made by the Conservation Officer, the Urban Design Officer and the Crime Prevention Design Adviser. Also to waste management, drainage, affordable housing and marketing.
To note that after reviewing the additional information it is the Officer’s view that the amendments would not alter the Town Council’s Objections to this planning application.