24 February 2015 – Agenda


TO: All Members of Thame Town Council

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 24 February 2015

TIME: 6.30 pm (maximum two hours)

Cllrs D Bretherton, D Butler, N Champken-Woods, A Dite, N Dixon (Deputy Mayor), D Dodds, M Dyer, L Emery, H Fickling, V Humphries, P Lambert,
D Laver, J Matelot Green (Town Mayor), M Stiles and T Wyse

Helen Stewart BEM
Clerk of the Council

Date: 18 February 2015




1 Apologies for Absence


2 Declarations of Interest

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest.


3 Civic Announcements

To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.


4 Public Participation

To consider applications from members of the public to address the Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Committee Administrator no later than 5pm on the last working day preceding the meeting.


5 Thame Valley Police (TVP)

To discuss the parking issues in Thame.


6 Report from County Councillor N Carter

To receive the report of County Councillor N Carter (5 minutes maximum) and to answer a question about the maintenance of trees and shrubs on OCC land in Thame.


7 Community Charter

To consider supporting the Community Charter developed by Sharing Life.


8 Reports from South Oxfordshire District Councillors

To receive reports from Cllrs D W Bretherton, D W Dodds, A Midwinter (Maximum of 5 minutes each). Cllr Dodds has been requested to explain the role of Cabinet Member for Thame.


9 Notices of Motion

To consider any motions in the order in which they were notified.


10 Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.


11 Minutes

To approve as a correct record the Minutes of the Council Meeting held on:

a) 13 January 2015
b) 20 January 2015


12 Community, Leisure & Recreation Committee

To note the minutes and consider any recommendations arising from the meeting on 10 February 2015.


13 Planning & Environment Committee

To note the minutes of the Planning & Environment Committee held on:

a) 4 November 2014
b) 25 November 2014
c) 16 December 2014
d) 6 January 2015
e) 27 January 2015
f) 17 February 2015.


14 Personnel

To note the minutes of the Personnel Committee held on:

a) 4 November 2014
b) 8 January 2015
c) 13 January 2015


15 Sports Facilities Strategy

To receive a presentation from Ms A Kocerhan on the draft strategy.


16 Rugby Club

To review the information provided by the Club enabling the agreed community loan to be released.


17 Financial Management

To consider the effectiveness of internal control.


18 Pensions

To consider signing a service level agreement with Oxfordshire County Council for administering the pension scheme.


19 Internal Audit Contract

a) To approve the five year programme of work for the internal auditor.
b) To approve the Terms of Reference for a five year contract.


20 Predetermination

To note the meaning of predetermination.


21 Nelson Street – Proposed One Way Traffic Order

To consider a response to the consultation.


22 Emergency Expenditure

To note expenditure in excess of agreed budgets.


23 Retail Study

To consider an independent study of the impact of a supermarket development on the viability of the High Street.


24 Investment Strategy

To approve the strategy for investments for 2015-16.


25 Social Media

To agree the Social Media and Council meeting guidelines.


26 Town & Parish Forum

To receive an update from Cllrs Matelot Green and Fickling.


27 Town Crier

To consider appointing a new Town Crier.


28 Neighbourhood Planning

To note the issues and work programme for the next 12 months.