21 June 2022 – Agenda


TO: All Members of Thame Town Council

Cllrs B Austin, D Bretherton, N Champken-Woods, P Cowell, M Deacock, A Dite, D Dodds, M Dyer, L Emery, H Fickling, A Gilbert, K Gregory, C Jones, A Midwinter, H Richards, and T Wyse

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 21 June 2022

TIME: 6:30pm  (maximum two hours)

Mandy Sturdy
Town Clerk of the Council

Date: Wednesday 15 June 2022




1 Apologies for Absence


2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.


3 Declarations of Acceptance of Office

To receive confirmation from the Town Clerk that all those present have made a valid declaration of acceptance of office.

3. A Gilbert – Declaration of Office [PDF]


4 Civic Announcements

To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.

4. Civic Attendances [PDF]


5 Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.


6 Thame Neighbourhood Plan 2

To receive the draft plan and supporting documents.

To approve the draft plan for consultation.

6a. Draft TNP2 [PDF]

6b. TNP2_SEA Environmental Report_V1 [PDF] 


7 Report from County Councillors

To receive the report of County Councillors N Champken-Woods and K Gregory (10 minutes maximum).

7. Reports from Oxfordshire County Councillors – June 2022 [PDF]


8 Reports from South Oxfordshire District Councillors

To receive reports from Cllrs K Gregory, P Barker and D Bretherton (Maximum of 5 minutes each).

8. Reports from South Oxfordshire District Councillors – June 2022 [PDF]


9 Members Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.


10 Minutes

To confirm as a correct record the Minutes of the Committee Meeting held on 24 May 2022.

Minutes – 24 May 2022


11 Planning & Environment Committee

To note the minutes and consider any recommendations arising from the meeting on 14 June 2022.

P&E Minutes – 14 June 2022


12 Neighbourhood Plan Continuity Committee

To note the minutes and consider any recommendations arising from the meeting on 14 June 2022.

NPC Minutes – 14 June 2022


13 Internal Audit

To receive the Internal Audit Report 2021-22 – Final Update.

13. Report – Final Internal Audit [PDF]

13a. Final Internal Audit Report 2021-22 [PDF]


14 External Audit / Annual Governance and Accountability Return (AGAR) / End of Year Accounts 2021-22

  1. To approve Section 1, the Annual Governance Statement, on page 4 of the AGAR.
  2. To receive the Unaudited Financial Statements for the year ending 31 March 2022.
  3. To approve Section 2, the Accounting Statements, on page 5 of the AGAR.
  4. To note the Notice of Public Rights and Publication of Unaudited Annual Governance & Accountability Return will be 23rd June – 4th August 2022.

14. Report – External Audit Report 2021-22 [PDF]

14i. Annual Governance Statement [PDF]

14i. AGAR Accounting Statement [PDF]

14ii. AGAR Internal Audit Statement 2021-22 [PDF]

14iii. Working Paper [PDF]

14iv. Statement of Accounts 31-03-2022 [PDF] 


15 Thame Fair

To receive an update following the Fair Working Group on 7 June 2022 and consider any relevant actions.

15. Report – Town Fairs [PDF]

15a. Draft Fair Agreement 2022 [PDF]


16 Joint Local Plan

To receive the Town Council’s response, collated by the Neighbourhood Plan Continuity Officer, to be submitted to South Oxfordshire and Vale of White Horse District Council’s Joint Local Plan 2041 consultation, which closes on 23 June 2022.


17 Committees

To approve that Cllr Gilbert be appointed to the Planning & Environment and Policy & Resources committees.

17. Committee Membership 2022-23 [PDF]


18 Mayor of Thame Charity Trust

To receive the annual technical summary of the Mayor of Thame’s Charity Trust for the year 2021-22.

18. Mayor of Thame’s Charity Trust Report [PDF]

18a. Mayor’s Charity Account 2021-22 [PDF]

18b. Mayor’s Charity Income & Expenditure 2021-22 [PDF]


19 P20/S2593/O – Land east of Tythrop Way (B4012) and south of Kingsey Road (A4129), Thame

Outline planning permission (landscaping reserved), to provide a Health Centre (D1), up to 75 bedroom Care Home (C2), up to 51 Assisted Living Units(C2), up to 110 Pupil Day Nursery (D1), New Vehicular and Pedestrian Accesses, Engineering (including Ground Modelling) Works, Infrastructure Works (including Drainage Works and Utilities Provision), Car Parking, Lighting and Landscaping.(as amplified by Addendum to Transport Assessment received 11 December 2020 and JUBB technical report received 14 May 2021).

To note this application was withdrawn prior to determination on 20 May 2022.

19. P20S2593O – Application Withdrawn [PDF]