19 June 2018 – Agenda
SUMMONS TO ATTEND A
MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
VENUE: Upper Chamber, Thame Town Hall
DATE: Tuesday 19 June 2018
TIME: 8pm (maximum two hours)
Cllrs B Austin, D Bretherton, D Butler, N Champken-Woods, P Cowell,
M Deacock, N Dixon, D Dodds, M Dyer, L Emery, H Fickling, C Jones,
P Lambert, A Midwinter, M Stiles and T Wyse
Clerk of the Council
Date: 13 June 2018
The meeting will be preceded by a presentation on the Green Living Plan at 7pm, also open to everyone, as a precursor to agenda item 0.
0. Green Living Plan
Further to the presentation by the RSA in advance of the meeting to approve the current version of the Green Living Plan as a basis for public consultation, intended to take place over the summer period.
1. Apologies for Absence
2. Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3. Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
To include the announcement of the Mayor’s Cadets for this year 2018-19 and presentation of Mayor’s Cadet Badges.
4. Public Participation and Public Questions
To consider applications from members of the public to address the Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
5. Report from County Councillor N Carter
To receive the report of County Councillor N Carter (10 minutes maximum).
5. County Newsletter June-July 2018
6. Reports from South Oxfordshire District Councillors
To receive reports from Cllrs J Matelot Green, N Champken-Woods and D Dodds (Maximum of 5 minutes each).
6. SODC Report for Parish Councils (May)
7. Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
To approve as a correct record the Minutes of the Council Meeting held on 8 May 2018.
9. Planning & Environment Committee
To note the minutes and consider any recommendations arising from the meetings on 8 May 2018, 22 May 2018 and 12 June 2018.
10. Neighbourhood Plan Continuity Committee
To note the minutes and consider any recommendations arising from the meetings on 8 May 2018 and 22 May 2018.
11. Internal Audit
To receive the Internal Audit Report 2017-18 – Final Update.
11. Internal Audit Report 2017-18 Final Update
12. External Audit / Annual Governance and Accountability Return (AGAR) / End of Year Accounts 2017-18
i) To approve Section 1, the Annual Governance Statement, on page 4 of the AGAR.
ii) To receive the Unaudited Financial Statements for the year ending 31 March 2018.
iii) To approve Section 2, the Accounting Statements, on page 5 of the AGAR.
12. Report – External Audit Report 2017-18
12i. Appendix 1 – 2017-18 Annual Governance Statement
12ii. Appendix 2 – 2017-18 Unaudited Financial Statement
12iii. Appendix 3 – 2017-18 Annual Return Working Paper
12iii. Appendix 4 – 2017-18 Section 2 Accounting Statements
13. Mayor of Thame Charity Trust
To receive the annual technical summary of the Mayor of Thame’s Charity Trust for the year 2017-18.
13. Report – Mayor’s Charity Trust
13. Mayor’s Charity Income & Expenditure
To agree the recommendations from the Grant Awards Panel.
14. Appendix 1 – Grant Award Summary 2018-19 Council
14. Appendix 2 – Free Use of Facilities
15. Oxfordshire Armed Forces Community Covenant
To note that the Town Mayor will sign a pledge to support the Oxfordshire Armed Forces Community Covenant on behalf of Thame Town Council on Monday 25 June 2018. Thame Town Council first pledged to support the Covenant in 2011. The Covenant aims to encourage charities, local authorities, businesses, communities and individuals to work together with the military to offer support to service personnel and their families, as well as reservists and veterans.
16. Town Carnival
To note that the Town Council took part in the Carnival Parade on Saturday 9 June 2018; the Parade was spectacular and the Carnival was a great success. The Council would like to thank everyone who took part and the organisations and individuals who provided the costumes and props.
17. Town Centre Sports Event
To note that the Town Centre Sports Event will take place on the evening of Friday 29 June 2018. As before, the High Street Car Park will be closed from mid-afternoon on the day of the event.
18. Thame Town Music Festival
To note that arrangements for the Town Music Festival on Friday 13 & Saturday 14 July 2018 are well advanced and a review of operational requirements will be undertaken shortly.