17 March 2015 – Agenda


TO: All Members of Thame Town Council

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 17 March 2015

TIME: 6.30 pm (maximum two hours)

Cllrs D Bretherton, D Butler, N Champken-Woods, A Dite, N Dixon (Deputy Mayor), D Dodds, M Dyer, L Emery, H Fickling, V Humphries, P Lambert,
D Laver, J Matelot Green (Town Mayor), M Stiles and T Wyse

Helen Stewart BEM
Clerk of the Council

Date: 11 March 2015




1 Apologies for Absence


2 Declarations of Interest

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest.


3 Public Participation

To consider applications from members of the public to address the Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Committee Administrator no later than 5pm on the last working day preceding the meeting.


4 Notices of Motion

To consider any motions in the order in which they were notified.


5 Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.


6 Minutes

To approve as a correct record the Minutes of the Council Meeting held on:

a) 13 January 2015
b) 20 January 2015
c) 24 January 2015
d) 26 January 2015
7 Community, Leisure & Recreation Committee

To note the minutes and consider any recommendations arising from the meeting on 10 February 2015.


8 Personnel

To note the minutes of the Personnel Committee held on:

a) 4 November 2014
b) 8 January 2015
c) 13 January 2015
d) 17 February 2015


9 Financial Management

To consider and approve the effectiveness of internal control.


10 Pensions

To agree the signing of a service level agreement with Oxfordshire County Council for administering the pension scheme.


11 Internal Audit Contract

a) To approve the five year programme of work for the internal auditor.
b) To approve the Terms of Reference for a five year contract.
12 Predetermination

To note the meaning of predetermination.


13 Emergency Expenditure

To note expenditure in excess of agreed budgets.


14 Investment Strategy

To approve the strategy for investments for 2015-16.


15 Town Clerk – Handover Arrangements

To approve the arrangements for the handover of responsibilities to the new Town Clerk and Responsible Financial Officer and the closing down of the accounts for 2014-15.


16 South Oxfordshire Local Plan and Refined Options

To receive a report on the consultation document and approve a response.


17 Science Vale Area Action Plan

To agree a response to the consultation document.


18 Community Infrastructure Levy – Draft Charging Schedule

To agree a response to the consultation document.


19 Music In the Park

To approve the support and associated expenditure.


20 Rugby Club

To approve the signing and sealing of the loan agreement.


21 Town & Parish Forum

To receive an update from Cllrs Matelot Green and Fickling.


22 Social Media

To agree the Social Media and Council meeting guidelines.