16 August 2016 – Agenda


TO:          All Members of Thame Town Council

VENUE: Upper Chamber, Thame Town Hall

DATE:    Tuesday 16 August 2016

TIME:     6.30 pm (maximum two hours)

Cllrs B Austin, D Bretherton, D Butler, N Champken-Woods, P Cowell,
M Deacock, N Dixon, D Dodds, M Dyer, L Emery, H Fickling, C Jones,
P Lambert, A Midwinter, M Stiles and T Wyse


Graham Hunt
Clerk of the Council

Date: 10 August 2016



1. Apologies for Absence

2. Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3. Civic Announcements

To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.

Civic Attendances

4. Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

5. Report from County Councillor N Carter

To receive the report of County Councillor N Carter (5 minutes maximum).

6. Reports from South Oxfordshire District Councillors

To receive reports from Cllrs N Champken-Woods, D Dodds and J Matelot Green (Maximum of 5 minutes each).

SODC Report for Parish Councils

SODC Guidance for planning

7. Notices of Motion

To consider any motions in the order in which they were notified.

8. Members Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.

9. Minutes

To approve as a correct record the Minutes of the Council Meeting held on 21 June 2016.


10. Policy & Resources Committee

To note the minutes of the meeting on 2 August 2016.


11. Community, Leisure & Recreation Committee

To note the minutes and consider any recommendations arising from the meeting on 26 July 2016.


12. Planning & Environment Committee

To note the minutes of the Planning & Environment Committee held on 28 June 2016, 19 July 2016 and 9 August 2016.




13. Neighbourhood Plan Continuity Committee

To note the minutes of the meetings on 28 June 2016 and 9 August 2016.


Minutes 9 August 2016

14. /DIS Planning Applications re Neighbourhood Plan Allocated Sites

To note that the Town Council has received various notifications of /DIS planning applications, to discharge various planning conditions at sites C, C2, D and F. These are often very technical matters, but where relevant, comments are requested from our Planning Consultant and passed to SODC for their consideration. In particular, comments have been provided recently on bricks to be used on site C2 and the Cuttle Brook footpath provision on site C2.

15. Names for the War Memorial Panel

The process for recommending the addition of names to either War Memorial was agreed on 10 May 2016. This included that “A panel of five councillors will be constituted, as the need arises, to consider the request and evaluate the evidence”. Thame Remembers are likely to be submitting around 30 names in batches of 5 or 6, possibly within the next 9 months. Rather than convene a panel on each occasion, it has been suggested that for consistency a panel be convened now for the lifetime of this Council. It is understood that Councillors Nigel Champken-Woods, Mike Deacock, Nichola Dixon, Catherine Jones and Tom Wyse have expressed an interest. Other Councillors may also be interested. To consider the creation of a War Memorial Panel for the lifetime of this Council.

16. SODC Economic Development Projects

Further to the report provided to the Policy & Resources Committee on 2 August 2016, and information subsequently gathered at a 21st Century Thame Steering meeting on 4 August 2016, and given the delay in the recruitment of the Market Town Co-Ordinator, to note that under Financial Regulation 4.5 that the Town Clerk has agreed matched funding of the following projects from the joint SODC / Thame Town Council Economic Development Funding budget of £15,000 / £14,000:
a) £2,500 towards costs of promoting / running the Small Business Saturday event
b) £1,000 towards renewal of Midsomer Murders leaflets following Plaque installation
c) £1,000 to assist with this year’s Great British High Street awards application

17. For Information

a) Coram Life Education Summer Newsletter

Coram Summer Newsletter 2016

b) Report on Thame Play & Activity Day

17b. Report – Thame Play Activity Day 2016