14 May 2019 – Agenda


TO:           All Members of Thame Town Council

VENUE: Upper Chamber, Thame Town Hall

DATE:     Tuesday 14 May 2019

TIME:      6.30 pm (maximum two hours)

Cllrs B Austin, D Bretherton, N Champken-Woods, P Cowell, M Deacock,
A Dite, D Dodds, M Dyer, L Emery, H Fickling, S Francis, K Gregory, C Jones,
A Midwinter, J Tipping and T Wyse


Graham Hunt
Clerk of the Council

Date: 8 May 2019


The meeting will be immediately followed by each individual Committee nominating its Chairman and Deputy Chairman.

That in turn will be followed by a Councillor group photograph.



A. Outgoing Mayor Announcements

1. Election of Town Mayor

2. Declaration of Acceptance of Office by Town Mayor

3. Election of Deputy Town Mayor

4. Declaration of Acceptance of Office by Deputy Town Mayor

5. Apologies for Absence

6. Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

7. Declarations of Acceptance of Office

To receive confirmation from the Town Clerk that all those present have made a valid declaration of acceptance of office.

To agree deadlines for any remaining declarations of acceptance of office still to be executed.

8. Public Participation and Public Questions

To consider applications from members of the public to address the Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

9. Committees

To approve the Committee Responsibilities, Committee / Working Group Structure, Terms of Reference and Delegations.

9. Report – Committees – Delegations – Terms of Reference

9a. Committee Responsibilites 2019-20

9b. Committee_Working Groups Structure 2019-20

9c. Delegations – May 2019

9d. ToR P&E 2019-20

9e. ToR CLR 2019-20

9f. ToR P&R 2019-20

9g. ToR NPC 2019-20

9h. ToR Personnel 2019-20

9i. ToR Budget Working Group 2019-20

10. Appointment of Standing Committees

To appoint Members to the:

a) Planning and Environment Committee
b) Community, Leisure & Recreation Committee
c) Policy and Resources Committee
d) Neighbourhood Plan Continuity Committee

11. External Organisations

To agree the Council nominations to External Organisations.

11a. Appointments to External Organisations 2019-20

11b. External Organisations – descriptions

12. Standing Orders and Financial Regulations

To approve the Standing Orders and Financial Regulations for 2019-20.

12. Report – Standing Orders – Financial Regulations

12a. Standing Orders 14.05.19

12b. Financial Regulations 14.05.19

13. Code of Conduct

To re-adopt the Code of Conduct for the new administration.

13. Report – Code of Conduct

13a. Code of Conduct (Councillors)

14. Dispensations

To adopt the Dispensation Policy and the standing General Dispensations for the new administration.

14. Report – Dispensations

14a. Dispensations 14 May 2019

15. General Power of Competence

To re-adopt the General Power of Competence for the new administration.

15. Report – General Power of Competence

15a. Appendix 1 – A briefing paper on the General Power of Competence April 2012

16. Mayor’s Report

To receive the Mayor’s report and any such communications as the Mayor may wish to lay before the Council.

17. Members Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.

18. Minutes

To approve the Minutes of the Council Meeting held on 16 April 2019.


19. Planning & Environment Committee

To note the minutes and consider any recommendations arising from the meeting on 30 April 2019.


20. Thame Football Partnership Permission Request

To consider a permission request from Thame Football Partnership to extend the scope of the planning application for a new artificial pitch to also include significant improvements to the adjacent full size turf pitch.

20. Report – Thame Football Partnership Permission Request

20a. SSL2482 F03 Proposed Site Layout Option 3