11 August 2020 – Agenda


TO: All Members of Thame Town Council

VENUE: This meeting will be held virtually in accordance with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.

URL: https://zoom.us/j/598240993

Meeting ID: 598 240 993

Password: Please contact the Town Council to obtain the meeting password, which will be issued around 2 hours before the meeting start time.

You must be on the electoral role to join this meeting. Exceptions will be made for representatives, agents and authorities.

DATE: Tuesday 11 August 2020

TIME: 6:30pm  (maximum two hours)

Cllrs B Austin, D Bretherton, N Champken-Woods, P Cowell, M Deacock, A Dite, D Dodds, M Dyer, L Emery, H Fickling, S Francis, K Gregory, C Jones, A Midwinter, J Tipping and T Wyse

Jayne Cole

Clerk of the Council

Date: Wednesday 5 August 2020




1 Apologies for Absence

2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3 Civic Announcements

To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.

Civic Attendances


4 Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.


5 Civil Parking Enforcement – Presentation

To receive a presentation from South Oxfordshire District Council Cabinet Member Cllr David Rouane on the latest progress on Civil Parking Enforcement in the District.


6 Report from County Councillor N Carter

To receive the report of County Councillor N Carter (10 minutes maximum).


7 Reports from South Oxfordshire District Councillors

To receive reports from Cllrs K Gregory, P Barker and D Bretherton (Maximum of 5 minutes each).

Reports from South Oxfordshire District Councillors – 11 August 2020


8 Members Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.


9 Minutes

To approve the Minutes of the Council Meeting held on 21 July 2020.

Minutes – 21 July 2020


10 Planning & Environment Committee

To note the minutes and consider any recommendations arising from the meeting on 4 August 2020.

Planning & Environment Committee Minutes – 4 August 2020


11 Financial Update

To monitor actual income and expenditure against estimates for the following committees:

a)         Community, Leisure & Recreation Committee

b)         Policy & Resources Committee

11a. CLR Budgetary Figures to May 2020

11b. P&R Budgetary Figures to May 2020


12 Reports from Representatives on External Organisations

i)       Community Leisure & Recreation Committee

To receive reports from the nominated representatives on:

a)    Cuttle Brook Management Committee (Cllr Jones)

b)    Friends of Elms Park (Cllr Champken-Woods)

c)    Thame Carnival Committee (Cllr Emery)

d)    Thame Football Partnership (Cllr Dyer)

e)    Twinning Association (Cllr Francis)

f)     Thame Good Neighbour Scheme (Cllr Midwinter)

g)    Thame Town Cricket Club (Cllr Champken-Woods)

h)   Chinnor RFC (Cllr Bretherton)

i)     Music in the Park (Cllr Jones)

j)      Sinaia Friendship Association (Cllr Bretherton)

k)    Thame Museum Trust (Cllrs Cowell and Emery)

l)     Thame Town Music Festival (Cllr Wyse)

m)  Thame Shed (Cllr Wyse)

n)   Thame Sports Club (Cllr Jones)

12i. CLR Reports – External Organisations

ii)     Policy & Resources Committee

To receive reports from the nominated representatives on:

a)    Barns Centre (Cllrs Deacock and Dodds)

b)    Citizens Advice (Cllr Austin)

c)    Health Hub (including Community Hub Pilot) (Cllr Champken-Woods)

d)    NALC (Cllr Dyer)

e)    Red Kite Family Centre (Cllr Emery)

f)     Thame Business Forum (Cllr Dyer)

g)    Thame Senior Friendship Centre (Cllr Midwinter)

h)   Thame & District Housing Association (Cllr Emery)

i)     Thame Youth Memorial Trust (Cllr Tipping)

j)      Thame Youth Projects Group (Cllr Tipping)

k)    21st Century Thame (Cllr Fickling and Francis)

l)     Welfare Trust (Cllr Champken-Woods)

12ii. P&R Reports – External Organisations


13 IT Equipment and Support Contact

To agree the appointment of a provider for new IT equipment and support for next five years.

Report – IT Equipment & Support Contract


14 Thame Fair

To consider whether to hold the Thame Fairs this year.

Report – Town Fairs


15 Staff Working Arrangements

To receive an update on staff working arrangements.


16 Staff Away Day

To note that Officers will be partaking in a staff away day on Wednesday 9 September.


17 VJ Day – 75th Anniversary

To receive an update on plans to commemorate VJ Day on Saturday 15 August in line with Government guidance.


18 Land at The Elms, Upper High Street

To note the Planning Court has dismissed the challenge made by Rectory Homes Limited against the Secretary of State’s decision to dismiss their appeal against the decision of South Oxfordshire District Council to refuse planning permission for P18/S3596/FUL.

18. Rectory Homes v SSHCLG – Final Judgment 31-07-2020


19 Solar Street Project

To consider whether to accept the invitation from the promoters of the ‘Solar Streets’ opportunity, to give a presentation to the council and relevant members of the Green Living Group, to determine whether Solar Streets is something the council could endorse to take forward to the public to gauge the community’s interest.

Report – Solar Streets

Solar Streets Proposal


20 Thame Market

To receive an update and to consider forming a Working Group.