09 May 2017 – Agenda
SUMMONS TO ATTEND THE
ANNUAL MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
VENUE: Upper Chamber, Thame Town Hall
DATE: Tuesday 9 May 2017
TIME: 6.30 pm (maximum two hours)
Cllrs B Austin, D Bretherton, D Butler, N Champken-Woods, P Cowell,
M Deacock, N Dixon, D Dodds, M Dyer, L Emery, H Fickling, C Jones,
P Lambert, A Midwinter, M Stiles and T Wyse
Clerk of the Council
Date: 3 May 2017
A. Councillor David Dodds
On 17 May 1967, Councillor David Dodds signed his Declaration of Acceptance of Office at Thame Urban District Council and he has served the town as a Councillor ever since. To congratulate Councillor David Dodds on 50 years of exemplary service to the community.
B. Outgoing Mayor Announcements
1. Election of Town Mayor
2. Declaration of Acceptance of Office by Town Mayor
3. Election of Deputy Town Mayor
4. Declaration of Acceptance of Office by Deputy Town Mayor
5. Apologies for Absence
6. Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
7. Public Participation and Public Questions
[Any request will require suspension of Standing Orders as public participation is not normally allowed at the Annual Council Meeting].
To consider applications from members of the public to address the Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
8. P17/S1069/FUL – The Elms, 32 Upper High Street
The erection of an Extra Care housing development (Use Class C2) comprising apartments, houses and a communal residents’ centre with basement parking and storage areas and creating of new public open space, provision of new vehicle access from Elms Road and a new pedestrian / cycle link onto the Upper High Street with associated infrastructure works and landscaping.
To consider the planning application and agree a recommendation.
To approve the Committee Structure, Terms of Reference and Delegations.
10. Appointment of Standing Committees
To appoint Members to the:
a) Planning and Environment Committee
b) Community, Leisure & Recreation Committee
c) Policy and Resources Committee
d) Neighbourhood Plan Continuity Committee
11. External Organisations
To agree the Council nominations to External Organisations.
12. Standing Orders and Financial Regulations
To approve the Standing Orders and Financial Regulations for 2017-18.
13. Mayor’s Report
To receive the Mayor’s report and any such communications as the Mayor may wish to lay before the Council.
14. Notices of Motion
To consider any motions in the order in which they were notified.
15. Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
To approve as a correct record the Minutes of the Council Meeting held on 25 April 2017.
17. Planning & Environment Committee
To note the minutes and consider any recommendations arising from the meeting on 25 April 2017.
18. Town Flag Design
Further to the email circulated to all Councillors on 19 April 2017, to choose a Town Flag from the shortlist of the original 33 entries.