09 May 2017 – Agenda


TO: All Members of Thame Town Council

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 9 May 2017

TIME: 6.30 pm (maximum two hours)

Cllrs B Austin, D Bretherton, D Butler, N Champken-Woods, P Cowell,
M Deacock, N Dixon, D Dodds, M Dyer, L Emery, H Fickling, C Jones,
P Lambert, A Midwinter, M Stiles and T Wyse


Graham Hunt
Clerk of the Council

Date: 3 May 2017



A. Councillor David Dodds

On 17 May 1967, Councillor David Dodds signed his Declaration of Acceptance of Office at Thame Urban District Council and he has served the town as a Councillor ever since. To congratulate Councillor David Dodds on 50 years of exemplary service to the community.

B. Outgoing Mayor Announcements

1.  Election of Town Mayor

2.  Declaration of Acceptance of Office by Town Mayor

3.  Election of Deputy Town Mayor

4. Declaration of Acceptance of Office by Deputy Town Mayor

5. Apologies for Absence

6. Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

7. Public Participation and Public Questions

[Any request will require suspension of Standing Orders as public participation is not normally allowed at the Annual Council Meeting].

To consider applications from members of the public to address the Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

8. P17/S1069/FUL – The Elms, 32 Upper High Street

The erection of an Extra Care housing development (Use Class C2) comprising apartments, houses and a communal residents’ centre with basement parking and storage areas and creating of new public open space, provision of new vehicle access from Elms Road and a new pedestrian / cycle link onto the Upper High Street with associated infrastructure works and landscaping.

To consider the planning application and agree a recommendation.

Report – P17S1069FUL The Elms


9. Committees

To approve the Committee Structure, Terms of Reference and Delegations.

Committee Responsibilities 2017-18

Committee Structure 2017-18

Delegations May 2017

ToR Budget Working Group

ToR Community, Leisure & Recreation Committee

ToR Neighbourhood Plan Continuity Committee

ToR Planning & Environment Committee

ToR Policy & Resources Committee

ToR Personnel Committee

10. Appointment of Standing Committees

To appoint Members to the:

a) Planning and Environment Committee
b) Community, Leisure & Recreation Committee
c) Policy and Resources Committee
d) Neighbourhood Plan Continuity Committee

Standing Committees 2017-18

11. External Organisations

To agree the Council nominations to External Organisations.

External Organisations Appointments 2017-2018

12. Standing Orders and Financial Regulations

To approve the Standing Orders and Financial Regulations for 2017-18.

Report – Standing Orders – Financial Regulations

Standing Orders 09.05.17

Financial Regulations 09.05.17

13. Mayor’s Report

To receive the Mayor’s report and any such communications as the Mayor may wish to lay before the Council.

14. Notices of Motion

To consider any motions in the order in which they were notified.

15. Members Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.

16. Minutes

To approve as a correct record the Minutes of the Council Meeting held on 25 April 2017.

FC 170425min

17. Planning & Environment Committee

To note the minutes and consider any recommendations arising from the meeting on 25 April 2017.

P&E 170425min

18. Town Flag Design

Further to the email circulated to all Councillors on 19 April 2017, to choose a Town Flag from the shortlist of the original 33 entries.

Additional Design Information

Marking Criteria

Town Flag Shortlist