08 May 2018 – Agenda


TO:           All Members of Thame Town Council

VENUE: Upper Chamber, Thame Town Hall

DATE:     Tuesday 8 May 2018

TIME:      6.30 pm (maximum two hours)

Cllrs B Austin, D Bretherton, D Butler, N Champken-Woods, P Cowell,
M Deacock, N Dixon, D Dodds, M Dyer, L Emery, H Fickling, C Jones,
P Lambert, A Midwinter, M Stiles and T Wyse


Graham Hunt
Clerk of the Council

Date: 1 May 2018


The meeting will be immediately followed by each individual Committee nominating its Chairman and Deputy Chairman.

That in turn will be followed by a Councillor group photograph with the newly elected Mayor.



A. Outgoing Mayor Announcements

1. Election of Town Mayor

2. Declaration of Acceptance of Office by Town Mayor

3. Election of Deputy Town Mayor

4. Declaration of Acceptance of Office by Deputy Town Mayor

5. Apologies for Absence

6. Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

7. Public Participation and Public Questions

[Any request will require suspension of Standing Orders as public participation is not normally allowed at the Annual Council Meeting].

To consider applications from members of the public to address the Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

8. P18/S1243/FUL – DAF Trucks Ltd, Eastern Bypass

Erection of a 68 bed care home and associated vehicular parking, landscaping, ancillary infrastructure and other works.

To consider the planning application and agree a recommendation.

9. Committees

To approve the Committee Responsibilities, Committee / Working Group Structure, Terms of Reference and Delegations.

9. Report – Committees – Delegations – Terms of Reference

9a. Committee Responsibilites 2018-19

9b. Committee Structure 2018-19

9c. Delegations 08.05.18

9d. ToR P&E 2018-19

9e. ToR CLR 2018-19

9f. ToR P&R 2018-19

9g. ToR NPC 2018-19

9h. ToR Personnel 2018-19

9i. ToR Budget Working Group 2018-19

10. Appointment of Standing Committees

To appoint Members to the:

a) Planning and Environment Committee
b) Community, Leisure & Recreation Committee
c) Policy and Resources Committee
d) Neighbourhood Plan Continuity Committee

10. Standing Committees 2018-19

11. External Organisations

To agree the Council nominations to External Organisations.

11. Appointments 2018-2019

12. Standing Orders and Financial Regulations

To approve the Standing Orders and Financial Regulations for 2018-19.

12. Report – Standing Orders – Financial Regulations

12a. Standing Orders 08.05.18

12b. Financial Regulations 08.05.18

13. Mayor’s Report

To receive the Mayor’s report and any such communications as the Mayor may wish to lay before the Council.

14. Members Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.

15. Minutes

To approve as a correct record the Minutes of the Council Meeting held on 24 April 2018.


16. Planning & Environment Committee

To note the minutes and consider any recommendations arising from the meeting on 1 May 2018.

17. Green Living Plan / Council Meeting

To note that the next scheduled meeting of the Town Council on 19 June 2018 is now scheduled to start at 8pm, preceded by a public presentation on the draft Green Living Plan, commencing at 7pm.