03 March 2020 – Agenda
SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
VENUE: Upper Chamber, Thame Town Hall
DATE: Tuesday 3 March 2020
TIME: 6.30 pm (maximum two hours)
Cllrs B Austin, D Bretherton, N Champken-Woods, P Cowell, M Deacock, A Dite, D Dodds, M Dyer, L Emery, H Fickling,
S Francis, K Gregory, C Jones, A Midwinter, J Tipping and T Wyse
Clerk of the Council
Date: 26 February 2020
1. Apologies for Absence
2. Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3. Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
4. Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
5. Thames Valley Police
To receive a verbal update from Thames Valley Police on policing in Thame. Questions will be able to be put by Councillors and Members of the Public present.
6. Report from County Councillor N Carter
To receive the report of County Councillor N Carter (10 minutes maximum).
6. Report from County Councillor
7. Reports from South Oxfordshire District Councillors
To receive reports from Cllrs P Barker, D Bretherton and K Gregory (Maximum of 5 minutes each).
7. Report from District Councillors
8. Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
To approve the Minutes of the Council Meeting held on 21 January 2020.
10. Policy & Resources Committee
To note the minutes and consider any recommendations arising from the meeting on 18 February 2020.
11. Community, Leisure & Recreation Committee
To note the minutes and consider any recommendations arising from the meeting on 11 February 2020.
12. Planning & Environment Committee
To note the minutes and consider any recommendations arising from the meetings on 4 February 2020 and 25 February 2020.
13. Neighbourhood Plan Continuity Committee
To note the minutes and consider any recommendations arising from the meeting on 4 February 2020.
14. Internal Audit Programme
To approve the Annual Internal Audit Programme of Work for 2020-25.
15. Effectiveness of Internal Control / Financial Risk
To approve the measures taken to mitigate financial risks and to review the effectiveness of internal control.
15. Report – Effectiveness of Internal Control
15a. Financial – 1. Administration
15b. Financial – 2. Banking and Investments
15c. Financial – 3. Expenditure
15g. Financial – 7. Payroll and Allowances
15h. Financial – 8. Internal Audit
15i. Financial – 9. Strategic Risk Register
16. S106 Allocation Procedure
To adopt a procedure for allocating and managing S106 requests from external organisations.
16. Report- S106 Managing External Requests Procedure
16a. Community Group or Club Assistance Request Procedure (inc s106)
17. Schedule of Meetings
To note the additional Full Council meeting on 12 May 2020 for the Green Living Plan presentation.
17. 2020-2021 Schedule of Meetings
18. Monthly Councillor Drop-In
To receive an update from Cllr Gregory.
19. Bledlow Household Recycling Centre
To receive a verbal update on the progress towards the possible re-opening of Bledlow Household Recycling Centre.
20. Long Service Awards
To note that on 23 January 2020, Lindsey Messenger, Mark Croake, Mark Pinnells, Rosie Collins, David Gander, Jane Webster and Cassie Pinnells were each presented with a Long Service Award for over ten years’ service to Thame Town Council.
21. Midsomer Plaques
To note that Helen Johns, acting as the Town Council’s agent, has been notified by the Planning Inspectorate that the appeal (APP/Q3115/Y/19/3239826) in relation to the refused planning application P18/S2735/LB has been dismissed.
21a. Despatch Cover Letter – 17 Feb 2020