23 October 2023 – Minutes


Minutes of the Meeting of the Open Spaces Sub-Committee held on 23 October 2023 at 1:30pm in the Upper Office, Thame Town Hall.


Cllrs P Cowell (Chairman), H Fickling, C Jones, H Richards


M Sturdy, Town Clerk

A Oughton, Operations Manager


1 Apologies for Absence

Apologies for absence were received from Cllrs Champken-Woods (personal), Dite (personal) and Emery (personal).


2 Declarations of Interest and Dispensations

There were no declarations of interest.


3 Public Participation and Public Questions

There was no public participation.
There were no public questions put to the Committee.


4 Minutes

The meeting notes of the Open Spaces Working Group Meeting held on 4 October 2023 were noted.

The Minutes of the Sub-Committee Meeting held on 25 May 2023 were received.


  1. The minutes of the meeting held on 25 May 2023 are confirmed as a correct record, and signed by the Chairman.

Cllr Fickling entered the meeting.


5 Elms Park

MOVED that:

  1. Under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the following items of business BECAUSE publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

The Invitation to Tender (ITT) Document had been circulated prior to the meeting and comments invited.  The Committee ran through the annotated tender paperwork for works to replace the play area in Elms Park. 


  1. Approve the final wording and schedule for the tender documents, the process and timeline to enable officers to progress with the project to replace the play area in Elms Park


6 Water Refill Station Project

To install a water refill station on the exterior of the Town Hall on the wall facing Boots in the High Street subject to Listed Building and Conservation Area planning consent.  The location provides easy access to drainage and water from within the Town Hall.

RECOMMENDED to the Community, Leisure and Recreation Committee to:

  1. Approve the purchase and installation of a water refill station at the Town Hall (subject to planning approval) at a cost of £2,620.00 to be funded from the Capital Rolling Fund.


7 Date of Next Meeting

The next meeting will take place on Wednesday 13 December 2023, commencing at 9am.  It will be a closed meeting to discuss tenders for the refurbishment of Elms Park play area.



The meeting concluded at 3.10pm


Signed ………………………               Date ……………………