06 February 2024 – Minutes (draft)


Minutes of the Meeting of the Open Spaces Sub-Committee held on Tuesday 6 February 2024 at 3pm in the Upper Office, Thame Town Hall.


Cllrs P Cowell (Chairman), A Dite, L Emery (Deputy Chairman), H Fickling


Cllr A Gilbert


M Sturdy, Town Clerk
A Oughton, Operations Manager


1) Apologies for Absence

Apologies for absence were received from Cllrs Champken-Woods (personal), Jones (personal) and Richards (Personal).


2) Declarations of Interest and Dispensations

There were no declarations of interest.


3) Public Participation and Public Questions

There was no public participation.
There were no public questions put to the Committee.


4) Minutes

The Minutes of the Sub-Committee Meeting held on 11 January 2024 were received.


  1. The minutes of the meeting held on 11 January 2024 are confirmed as a correct record, and signed by the Chairman.


5) Exclusion of the Public


  1. That under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the following items of business because publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.


6) Elms Park

The Open Spaces Working Group met on 18 January 2024 to discuss possible changes to the successful design with the play equipment provider.  As a result of these discussions a revised quotation, within the allocated budget for the project, was submitted.

The Town Clerk presented a draft financial spreadsheet related to the refurbishment of Elms Park, including the play area.  The data presented showed previous expenditure to date, approved funding, further possible funding streams and expected costs.

The Committee discussed the revisions and raised a further couple of questions related to the discount not applied to a particular piece of play equipment and the number of accessible pieces of play equipment included in the design.


  1. That subject to satisfactory responses from the successful bidder to questions raised by the Committee it is approved to progress the project to refurbish the play area in Elms Park.


7)          Date of Next Meeting

To be confirmed.


The meeting concluded at 4.10pm.



Signed ………………………               Date ……………………