5 February 2019 – Agenda


TO: All Members of the Community, Leisure and Recreation Committee

Cllrs D Butler, N Champken-Woods, P Cowell, N Dixon, M Dyer, C Jones,
P Lambert, M Stiles (Chairman) and T Wyse

Ex Officio (Voting) Members – A Midwinter (Town Mayor) and L Emery (Deputy Mayor, Deputy Chairman)

To:            All other Members for information

VENUE: Upper Chamber, Thame Town Hall

DATE:    Tuesday 5 February 2019

TIME:     6.30 pm (maximum two hours)


Graham Hunt
Clerk of the Council

Date: 30 January 2019



1. Apologies for Absence

2. Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3. Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

4. Minutes

To confirm as a correct record the Minutes of the Committee meeting held on 23 October 2018.


5. Budget Summary

To monitor actual income and expenditure against estimates.

5. CLR Budgetary Control to 31-12-18

6. Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

a) Cuttle Brook Management Comm. (Cllr Jones)
b) Thame Carnival Committee (Cllr Emery)
c) Thame Football Partnership (Cllr Dyer)
d) Twinning Association (Cllr Butler)
e) Thame Good Neighbour Scheme (Cllr Midwinter)
f) Thame Town Cricket Club (Cllr Champken-Woods)
g) Chinnor RFC (Cllr Bretherton)
h) Music in the Park (Cllr Stiles)
i) Sinaia Friendship Association (Cllr Bretherton)
j) Thame Museum Trust (Cllrs Butler and Emery)
k) Thame Remembers (Cllrs Bretherton and Dyer)
l) Towersey Festival (Cllrs Bretherton and Lambert)
m) Thame Town Music Festival (Cllr Wyse)
n) Thame Shed (Cllr Wyse)
o) Thame Sports Club (Cllr Jones)

6. Report – External Organisations

7. Cricket Club Clubhouse Redevelopment

To receive a written update.

7. Report – Cricket Club Clubhouse

8. Outdoor Cinema Event

To receive a written update from the organisers of the Outdoor Cinema event held on 17-19 August 2018 in Elms Park.

8. Outdoor Cinema Review 2018 Report

9. Service of Remembrance – Screen

To consider an opportunity to enter into a three year fixed price contract for a screen at the Service of Remembrance.

9. Report – Remembrance Service – Screen

9a. Remembrance Service – Appendix 1 Screen

10. Thame Town Guide

To note that the Market Town Co-Ordinator is planning to take the production of the annual Thame Town Council Official Town Guide in house, for the reasons defined in the attached report.

10. Report – Thame Town Guide

11. Christmas Event Feedback 2018 / Date for 2019

To receive a written update on the Christmas Event 2018 and note that the event this year will be held on Friday 6 December 2019.

11. Report – Christmas Event Feedback 2018

12. Christmas Lighting Scheme

To consider whether to extend the existing (now complete) Christmas Lights contract for a further year, or whether to commence a re-tendering process for a new 5 year contract.

12. Report – Christmas Lighting Scheme

13. Kimblewick Hunt

To note that following adverse social media comment and the receipt of numerous complaints in early January, that the Town Council issued the following statement:

“Thame Town Council has been made aware of a potential serious incident relating to the Kimblewick Hunt which met in Thame on New Year’s Day.  We understand that this is a matter for the police to investigate further.  The Town Council has always been assured of the full legality of the New Year’s Day meet, which is organised entirely by the hunt itself, under their supervision and at their cost.  We have in the past given permission for the hunt to meet in the Upper High Street Car Park which is under the Town Council’s control. The Town Council will review the outcome of any further investigations in due course”.

14. Maintenance Report

To note the report.

14. Maintenance Report