24 October 2017 – Agenda


TO: All Members of the Community, Leisure and Recreation Committee

Cllrs D Butler, N Champken-Woods, P Cowell, M Deacock, N Dixon (Chairman), M Dyer, C Jones, P Lambert and M Stiles (Deputy Chairman)

Ex Officio (Voting) Members – T Wyse (Town Mayor) and L Emery (Deputy Mayor)


To all other Members for information

Upper Chamber, Thame Town Hall

Tuesday 24 October 2017

6.30 pm (maximum two hours)


Graham Hunt

Clerk of the Council

Date: 18 October 2017




1 Apologies for Absence

2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3 Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

4 Minutes

To confirm as a correct record the Minutes of the Committee meeting held on 25 July 2017.


5 Budget Summary

To monitor actual income and expenditure against estimates.

5. CLR Budgetary Control to 30-09-17

6 Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

a)    Cuttle Brook Management Comm. (Cllrs Jones and Stiles)

b)    Thame Carnival Committee (Cllr Emery)

c)    Thame Football Partnership (Cllr Dyer)

d)    Twinning Association (Cllr Butler)

e)    Thame Good Neighbour Scheme (Cllr Midwinter)

f)     Thame Town Cricket Club (Cllr Champken-Woods)

g)    Chinnor RFC (Cllrs Bretherton and Dixon)

h)   Music in the Park (Cllr Stiles)

i)     Sinaia Friendship Association (Cllr Bretherton)

j)      Thame Museum Trust (Cllrs Butler and Emery)

k)    Thame Remembers (Cllrs Bretherton and Dyer)

l)     Towersey Festival (Cllrs Bretherton and Lambert)

m)  Thame Music Festival (Cllr Wyse)

n)   Thame Shed (Cllr Wyse)

6. Report – External Organisations

7 Cricket Club Clubhouse Redevelopment

To receive a written update and to consider the allocation of additional funds.

7. Report – Cricket Club Clubhouse

8 Town Fairs

To receive a written update.

8. Report – Town Fairs

9 Themed Markets

To agree the dates for the World Market and French Market in April and October 2018 respectively.

9. Report – Themed Markets

9a. Appendix 1 Layout – Themed Markets

9b. Appendix 2 Risk Assessment – Themed Markets

10 Music in the Park

To agree to the closure of Elms Park on 6 May 2018 and event support arrangements for Music in the Park.

10. Report – Music in the Park

11 Thame Carnival

To agree the operational support and associated expenditure to assist with event preparations for the Carnival on 9 June 2018.

11. Report – Thame Carnival Operational Support

12 Thame Town Music Festival

To note that after the success of last summer’s event Jon Littler is currently seeking funding for a future Thame Town Music Festival.  In the meantime video reports on the success of this year’s event are widely available and via the TTMF website http://www.thametownmusicfestival.org/ at https://youtu.be/BhseoUmmfow

13 Priest End Allotments to Burial Space

To receive a verbal update.

13. Verbal Report – Priest End Allotments to Burial Space

14 Open Spaces Working Group

To receive a verbal update.

14. Verbal Report – Opens Spaces Working Group – Litter initiative

15 Christmas Event

To receive a written update on arrangements for the Christmas Event.

15. Report – Christmas Event Update 2017

15a. Christmas Event Risk Assessment 29.09.17

15b. Christmas Event Management Plan 2017

16 Service of Remembrance

To note that the Service of Remembrance will take place on, Sunday 12 November 2017, 10.30am assemble in car park at Town Hall ready to process to the Memorial Gardens.

There is normally a short ceremony outside the Town Hall at 11am on Armistice Day itself, but given that Armistice Day falls on a Saturday this year the Town Council will leave the community to observe the two minutes silence at 11am as it feels appropriate.

17 Town Awards

To note that the presentation of the Town Awards will take place on 3 May 2018 at The Thame Barns Centre.

18 Charity Fair

Following the success of last year’s event to note that Cllrs Emery, Dixon and Midwinter have continued with responsibility this year, on behalf of the Town Council, for the organisation of the annual Charity Fair which will take place on 4 November 2017.  Minimal officer support as required will be provided to help ensure continued success.

19 Farmers Market

To note that the Community Services Manager continues to support the Farmers Market in a variety of ways, including promotion of both upcoming dates and market offerings through Social Media and other channels.

20 Kimblewick Hunt

To note that the Kimblewick Hunt will once again commence their Meet in the Upper High Street car park on Monday 1 January 2018.

20. Letter from Kimblewick Hunt

21 Maintenance Report

To note the report.

21. Maintenance Report