20 October 2020 – Agenda


TO: All Members of the Community, Leisure and Recreation Committee

Cllrs D Bretherton, N Champken-Woods (Chairman), M Deacock, A Dite, M Dyer, K Gregory, C Jones (Deputy Chairman), J Tipping and T Wyse

Ex Officio (Voting) Members – A Midwinter (Town Mayor) and P Cowell (Deputy Mayor, Deputy Chairman)

To all other Members for information

VENUE: This meeting will be held virtually in accordance with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.

URL: https://zoom.us/j/598240993

Meeting ID: 598 240 993

Password: Please contact the Town Council to obtain the meeting password, which will be issued around 2 hours before the meeting start time.

You must be on the electoral role to join this meeting. Exceptions will be made for representatives, agents and authorities.

DATE: Tuesday 20 October 2020

TIME: 6:30pm (maximum two hours)


Cassie Pinnells

Deputy Clerk of the Council

Date: Wednesday 14 October 2020



1 Apologies for Absence

2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3 Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

4 Minutes

To approve the Minutes of the Committee meeting held on 11 February 2020.

Minutes – 11 February 2020

5 Budget Summary

To monitor actual income and expenditure against estimates.

5. CLR Budgetary Figures to September 2020 [PDF]

6  Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

  1. Cuttle Brook Management Committee (Cllr Jones)
  2. Friends of Elms Park (Cllr Champken-Woods)
  3. Thame Carnival Committee (Cllr Emery)
  4. Thame Football Partnership (Cllr Dyer)
  5. Twinning Association (Cllr Francis)
  6. Thame Good Neighbour Scheme (Cllr Midwinter)
  7. Thame Town Cricket Club (Cllr Champken-Woods)
  8. Chinnor RFC (Cllr Bretherton)
  9. Music in the Park (Cllr Jones)
  10. Sinaia Friendship Association (Cllr Bretherton)
  11. Thame Museum Trust (Cllrs Cowell and Emery)
  12. Thame Town Music Festival (Cllr Wyse)
  13. Thame Shed (Cllr Wyse)
  14. Thame Sports Club (Cllr Jones)

6. Reports – External Organisations [PDF]

7 Tree Condition Report

To note the Tree Condition Report and recommendations arising from the report.

7. Report – Tree Condition Report [PDF]

7a. Appendix 1 – Tree Condition Report August 2020 [PDF]

8 Service of Remembrance & Armistice Day

To note that due to Covid-19, the usual Service of Remembrance event cannot take place on Sunday 8 November 2020. Discussions are taking place with St Mary’s Church to hold a smaller Memorial Service on Armistice Day to allow some wreaths to be laid, which would then be moved to the War Memorial, in line with Government guidelines.

9 Christmas Event

To receive an update on arrangements the celebrate the festive season in Thame and to note that due to Covid-19 the Christmas Lights Switch-On on Friday 4 December 2020 cannot take place.

9. Report – Christmas Event

10 Music in the Park

To agree to the closure of Elms Park on Sunday 2 May 2021 and event support arrangements for Music in the Park.

10. Report – Music in the Park [PDF]

11 Thame Carnival

To agree the operational support and associated expenditure to assist with event preparations for the Carnival on Saturday 12 June 2021

11. Report – Thame Carnival Operational Support [PDF]

12 Open Spaces Working Group

To receive a verbal update and agree the proposed changes to the grass cutting regime.

12. Report – Grass Cutting [PDF]

12a. Appendix – Grass Cutting [PDF]

13 Farmers Market

To note that work continues on ensuring the continued survival of the Farmers Market.

14 Freedom Parade

To note that the rearranged RAF Halton Freedom Parade date has been confirmed as 9 May 2021, subject to any Covid-19.

15 Themed Markets

To agree that the Community Services Manager organises a further two themed markets in 2021.

15. Report – Themed Markets [PDF]

16 Maintenance Report

To note the report.

16. Maintenance Report [PDF]