20 July 2021 – Agenda


TO: All Members of the Community, Leisure and Recreation Committee

Cllrs M Deacock, A Dite (Chairman), M Dyer, K Gregory, C Jones, L Emery, H Richards, J Tipping and T Wyse

Ex Officio (Voting) Members – P Cowell (Town Mayor) and N-Champken-Woods (Deputy Mayor)

To all other Members for information

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 20 July 2021

TIME: 6:30pm (maximum two hours)


Cassie Pinnells

Acting Town Clerk of the Council

Date: Wednesday 14 July 2021



1 Deputy Chairman

Following the replacement of Cllr Midwinter with Cllr Emery on this committee, as resolved at Full Council on 22 June 2021, to appoint a Deputy Chairman.

2 Apologies for Absence

3 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest, and confirmation of any relevant dispensations.

4 Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work, or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

5 Minutes

To approve the Minutes of the Committee meetings held on 13 April 2021 and 18 May 2021.

Minutes – 13 April 2021
Minutes – 18 May 2021

6 Budget Summary

To monitor actual income and expenditure against estimates.

6. CLR Budgetary Figures to May 2021 [PDF]

7 Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

  1. Cuttle Brook Management Committee (Cllr Jones)
  2. Friends of Elms Park (Cllr Champken-Woods)
  3. Thame Carnival Committee (Cllr Emery)
  4. Thame Football Partnership (Cllr Dyer)
  5. Twinning Association (Cllr Emery)
  6. Thame Good Neighbour Scheme (Cllr Midwinter)
  7. Thame Town Cricket Club (Cllr Champken-Woods)
  8. Chinnor RFC (Cllr Bretherton)
  9. Music in the Park (Cllr Jones)
  10. Sinaia Friendship Association (Cllr Bretherton)
  11. Thame Museum Trust (Cllrs Cowell and Emery)
  12. Thame Town Music Festival (Cllr Wyse)
  13. Thame Shed (Cllr Wyse)
  14. Thame Sports Club (Cllr Jones)

7. Reports – External Organisations [PDF]

8 Open Spaces Working Group

To receive an update and in particular updates on projects to open up Rycote Meadow to public access and the greening / wilding of areas of public open space.

8. Report – Howland Road – TGL summary proposal for TTC July 21 [PDF]

8. Report – Rycote Meadow – Summary proposals for TTC July 2021 [PDF]

8a. OSWG Meeting Report 14.06.21 [PDF] 

8a. Street Collection License – Thame Concert Band [PDF] 

8b. Rycote Meadow – Photographic survey (outline) [PDF]

To approve the amended Terms of Reference.

8b. Open Spaces Working Group – ToR – Amend 20.7.21 [PDF]

9 Thame Town Awards

To receive an update, following the Town Awards panel meeting on 5 July 2021.

9. Report – Thame Town Awards [PDF]

10 Platinum Jubilee of Her Majesty Queen Elizabeth II

To note that to celebrate Her Majesty The Queen’s 70th anniversary as monarch, the May Bank Holiday Weekend will be moved to Thursday 2 June 2022 and an additional Bank Holiday on Friday 3 June 2022 will see a four-day weekend.

To approve a proposal to plant a small grove in Queen Elizabeth Circle as part of the Queen’s Green Canopy project in Thame.

10. Report – Q E Circle – Summary proposals for TTC July 2021 [PDF]

10a. Plan for Small Grove in QEC [PDF]

10b. Proposed area for Small Grove [PDF] 

To consider ways in which the Town Council can celebrate Her Majesty the Queen’s Platinum Jubilee.

10. Report – Her Majesty the Queen’s Platinum Jubilee [PDF]

10c. The-Queens-Platinum-Jubilee-Beacons-Guide [PDF]

11 Cut & Collect Mower

To agree the lease of a mower with ‘cut and collect’ facility for an initial period of 48 months.

11. Report – Cut & Collect Mower [PDF]

12 Thame Youth Projects

To note that Thame Youth Projects, in partnership with the Town Council, have appointed an architect to conduct a feasibility study into the best location for a new Community Youth Centre in Thame.

13 Thame Fairs

To note that Officers will be meeting with the Showmen’s Guild at the end of July 2021 to discuss the new agreement, which will be formally authorised at the Full Council meeting on 10 August 2021.

14 Maintenance Report

To note the report.

14. Maintenance Report [PDF]