13 April 2021 – Agenda


TO: All Members of the Community, Leisure and Recreation Committee

Cllrs D Bretherton, N Champken-Woods (Chairman), M Deacock, A Dite, M Dyer, K Gregory, C Jones (Deputy Chairman), J Tipping and T Wyse

Ex Officio (Voting) Members – A Midwinter (Town Mayor) and P Cowell (Deputy Mayor, Deputy Chairman)

To all other Members for information

VENUE: This meeting will be held virtually in accordance with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.

URL: https://zoom.us/j/598240993

Meeting ID: 598 240 993

Password: Please contact the Town Council to obtain the meeting password, which will be issued around 2 hours before the meeting start time.

You must be on the electoral role to join this meeting. Exceptions will be made for representatives, agents, and authorities.

DATE: Tuesday 13 April 2021

TIME: 6:30pm (maximum two hours)


Cassie Pinnells

Acting Town Clerk of the Council

Date: Wednesday 7 April 2021



1 Apologies for Absence

2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest, and confirmation of any relevant dispensations.

3 Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work, or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

4 Minutes

To approve the Minutes of the Committee meeting held on 9 February 2021.

Minutes – 9 February 2021

5 Budget Summary

To monitor actual income and expenditure against estimates.

5. CLR Budgetary Figures to February 2021 [PDF]

6 Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

  1. Cuttle Brook Management Committee (Cllr Jones)
  2. Friends of Elms Park (Cllr Champken-Woods)
  3. Thame Carnival Committee (Cllr Emery)
  4. Thame Football Partnership (Cllr Dyer)
  5. Twinning Association (no elected representative)
  6. Thame Good Neighbour Scheme (Cllr Midwinter)
  7. Thame Town Cricket Club (Cllr Champken-Woods)
  8. Chinnor RFC (Cllr Bretherton)
  9. Music in the Park (Cllr Jones)
  10. Sinaia Friendship Association (Cllr Bretherton)
  11. Thame Museum Trust (Cllrs Cowell and Emery)
  12. Thame Town Music Festival (Cllr Wyse)
  13. Thame Shed (Cllr Wyse)
  14. Thame Sports Club (Cllr Jones)

6. Reports – External Organisations [PDF]

6d. TFP AGP – Credit McCardle Sport Tec [PDF]

6g. Playing_Plan_Summary_in-England-26.03.21 [PDF]

6L. TTMF21 TTC briefing April 2021 [PDF]

7 Open Space Working Group

To receive a verbal update.

7. Report – OSWG [PDF]

8 Thame Youth Projects

To approve options for the location of a Community Youth Centre in Thame.   

8. Report – Thame Youth Projects [PDF]

9 Memorial Gardens

To note the refurbishment of the ponds and fountain, delayed from 2020 because of the pandemic, are due to take place late April / beginning of May.

To note the installation of the silhouette figure in the Memorial Gardens, presented by the Mayor of Thame following the National Day of Reflection on the 23 March to commemorate the start of the first pandemic lockdown.  This is to acknowledge the dedication of the medical profession, NHS Workers, Forces, and all Keyworkers and to remember those who have lost their lives during the pandemic.

10 Moreton Pond Repairs

To authorise essential expenditure for the repairs to Moreton Pond.

10. Report – Moreton Pond [PDF]

11 Play Area Strategy

To approve the updated Play Area Strategy.

11. Report – Play Area Strategy [PDF]

11a. Play Area Strategy [PDF]

12 Thame Town Awards 2021

To receive an update on the arrangements for the Thame Town Awards in 2021.

12. Report – Thame Town Awards [PDF]

13 Nursery

To authorise the Acting Town Clerk and Asset Manager to progress an appropriate licence with the operator of the Nursery at the Thame Girl Guides HQ Building, to allow an agreed grass area connected to the building to be temporarily fenced during operational times.

13a. Nursery Map [PDF]

14 Thame Town Music Festival

To note that the Thame Town Music Festival organisers have confirmed the event will be taking place on Friday 9 and Saturday 10 July 2021. Subject to any Government directive.

To approve a request to use Southern Road Recreation Ground as one of the venues.

15 Themed Markets

To note that the World Village Market will be visiting Thame on 21-23 May 2021 and the French Market on 8-9 October 2021. Subject to any Government directive.

16 Maintenance Report

To note the report.

16. Maintenance Report [PDF]