10 July 2018 – Agenda


TO: All Members of the Community, Leisure and Recreation Committee

Cllrs D Butler, N Champken-Woods, P Cowell, N Dixon, M Dyer, C Jones,
P Lambert, M Stiles (Chairman) and T Wyse

Ex Officio (Voting) Members – A Midwinter (Town Mayor) and L Emery (Deputy Mayor, Deputy Chairman)

To:            All other Members for information

VENUE: Upper Chamber, Thame Town Hall

DATE:    Tuesday 10 July 2018

TIME:     6.30 pm (maximum two hours)


Graham Hunt
Clerk of the Council

Date: 4 July 2018


1. Apologies for Absence

2. Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3. Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

4. Minutes

To confirm as a correct record the Minutes of the Committee meetings held on 10 April 2018 and 8 May 2018.

Minutes – 10 April 2018

Minutes – 8 May 2018

5. Budget Summary

To monitor actual income and expenditure against estimates.

5. CLR Budgetary Control to 31.05.18

6. Reports from Representatives on External Organisations

To receive reports from the nominated representatives on:

a) Cuttle Brook Management Comm. (Cllrs Jones)
b) Thame Carnival Committee (Cllr Emery)
c) Thame Football Partnership (Cllr Dyer)
d) Twinning Association (Cllr Butler)
e) Thame Good Neighbour Scheme (Cllr Midwinter)
f) Thame Town Cricket Club (Cllr Champken-Woods)
g) Chinnor RFC (Cllrs Bretherton)
h) Music in the Park (Cllr Stiles)
i) Sinaia Friendship Association (Cllr Bretherton)
j) Thame Museum Trust (Cllrs Butler and Emery)
k) Thame Remembers (Cllrs Bretherton and Dyer)
l) Towersey Festival (Cllrs Bretherton and Lambert)
m) Thame Town Music Festival (Cllr Wyse)
n) Thame Shed (Cllr Wyse)
o) Thame Sports Club (Cllr Jones)

6. Report – External Organisations

7. Cricket Club Clubhouse Redevelopment

To receive a written update.

7. Report – Cricket Club Clubhouse

8. Open Spaces Working Group

To note that the Town Clerk and the Asset Manager have had further discussions on tackling dog fouling. Revised signage is being prepared for Cuttlebrook Nature Reserve and additional information stickers will be deployed throughout the town.

9. Themed Markets

To agree the dates for the World Market and French Market in April and October 2019 respectively.

9. Report – Themed Markets

9b. Appendix 2 Risk Assessment – Themed Markets

10. Town Awards

To receive an update on the 2018 Town Awards and consider any changes to the 2019 Awards.

10. Report – Town Awards

11. Thame Fairs

To receive an update on the arrangements for the Town Fairs in September and October 2018.

11. Report – Town Fairs

11a. Fair Appendix 1 Risk Assessment Corporate

11b. Fair Appendix 2 Risk Assessment – Event

12. Sport in the Street

To note that the Town Centre Street Sports Event, part funded by the Town Council, took place on Friday 29 June 2018. It was a very successful event, attended by a number of local sports clubs and members of the community.

13. Maintenance Report

To note the report.

13. Maintenance Report