04 April 2023 – Agenda
SUMMONS TO ATTEND A MEETING
TO: All Members of the Community, Leisure, and Recreation Committee
Cllrs D Bretherton, N Champken-Woods (Chairman), M Deacock, M Dyer, L Emery (Deputy Chairman), K Gregory, C Jones, H Richards, and T Wyse
Ex Officio (Voting) Members – P Cowell (Town Mayor) and A Dite (Deputy Mayor)
To all other Members for information
You are hereby summoned to attend a meeting of the Community, Leisure, and Recreation Committee on Tuesday 4 April 2023 on the rising of Full Council and not starting before 6.45pm in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Town Clerk of the Council
Date: Wednesday 29 March 2023
AGENDA
1 Apologies for Absence
2 Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3 Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
4 Minutes
To confirm as a correct record the Minutes of the Committee Meeting held on 7 February 2023.
5 Budget Summary
To monitor actual income and expenditure against estimates.
5. CLR Budgetary Figures to February 2023 [PDF]
6 Reports from Representatives on External Organisations
To receive reports from the nominated representatives on:
- Cuttle Brook Management Committee (Cllr Jones)
- Friends of Elms Park (Cllr Champken-Woods)
- Thame Carnival Committee (Cllr Emery)
- Thame Football Partnership (Cllr Dyer)
- Twinning Association (Cllr Emery)
- Thame Good Neighbour Scheme (Cllr Midwinter)
- Thame Town Cricket Club (Cllr Champken-Woods)
- Chinnor RFC (Cllr Bretherton)
- Music in the Park (Cllr Jones)
- Sinaia Friendship Association (Cllr Bretherton)
- Thame Museum Trust (Cllrs Cowell and Emery)
- Thame Shed (Cllr Wyse)
- Thame Sports Club (Cllr Jones)
6. Reports – External Organisations (April 2023) [PDF]
7 Community Youth Centre Working Group
To receive an update.
8 Open Spaces Working Group
- To receive an update.
- To approve the creation of a new Sub-Committee and their Terms of Reference.
8. OSWG Meeting Report 230323 [PDF]
8a. QEC tree layout final [PDF]
8a. Hamilton Rd tree layout [PDF]
8a. The Triangle hedge layout [PDF]
8. Report – Elms Park and Muga Redevelopment [PDF]
8b. OSSC ToR – Draft (incl Elms Park) Mar 23 [PDF]
9 Fair Working Group
To receive an update.
10 Coronation of His Majesty King Charles III and Her Majesty The Queen Consort
To receive an update.
10. Report – Coronation of His Majesty King Charles III [PDF]
10a. Coronation Seed Packet Design front – back [PDF]
11 Town Awards
To receive an update on arrangements for the 2023 Town Awards.
11. Report – Town Awards [PDF]
11a. Town Awards Panel Terms of Reference – 2023 [PDF]
12 Thame Carnival
To suggest ideas for the Town Council’s float for Thame Carnival on Saturday 17 June 2023. There is no theme for this year’s carnival.
13 Maintenance Report
To note the report.