29 April 2025 – Agenda
SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
Cllrs M Baines, D Bretherton, P Cowell, D Dawson, A Dite, D Dodds, H Dollman, M Dyer, L Emery, A Gilbert, C Jones, S McGarry, H Richards, P Swan, and A Wainwright
You are hereby summoned to attend a meeting of the Full Council on Tuesday 29 April 2025 at 6:30pm (maximum two hours) in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Clerk of the Council
Date: Wednesday 23 April 2025
AGENDA
1) Apologies for Absence
To receive and agree apologies for absence.
2) Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3) Co-Option
To elect a Co-opted member onto the Council to serve for the remaining term of office.
3c. Guidance – Casual Vacancy (Co-option) Voting by Council [PDF]
4) Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
5) Public Participation and Public Questions
To consider applications from members of the public to address the Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
6) Planning Application – P25/S0868/FUL – 6-8 High Street
Redevelopment, including partial demolition of existing building and construction of new building to rear, for a mixed use development including commercial units (Use Class E) and nine new apartments.
To consider the planning application and agree a response.
6. Report – P25S0868FUL 6 – 8 High Street [PDF]
7) Community Youth Centre Project
To receive an update and consider any relevant actions.
7. Presentation – Community & Youth Centre Project Full Council [PDF]
8) Strategy
To receive an update on the progress towards the creation of a strategy for Thame following a meeting of the Strategy Working Group on 23 April 2025.
8. Presentation – Thame Strategic 2050 [PDF]
9) Investment Policy / Notice of Motion
To note that the Investments Working Group has been developing a revised Investment Policy as directed by the Corporate Governance committee. The Working Group have not been able to agree on one element of the policy and have requested that Full Council provide direction on this matter so that the full policy can be presented to Full Council for consideration and adoption.
Motion: ‘On Page 4 – Appendix A – to change the wording ‘High impact fossil fuel extraction and combustion’ to ‘Fossil fuel extraction and combustion’.
Motion put forward by Cllr Swan on 13 April 2025 to the Town Clerk in line with Standing Order 9.
9. Investment Policy DRAFT – as at January 2025 [PDF]
10) Effectiveness of Internal Control / Financial Risk
Further to Full Council (4 March 2025), to approve the updated risk assessment ‘Banking and Investments’.
10. Financial – 2. Banking and Investments [PDF]
11) Community Lunch
To receive a verbal report and to note the intention to hold a Community Lunch in the Town Hall Upper Chamber, a proposed date of Sunday 25 May 2025. Costs are not expected to exceed £100 with staffing to be mostly volunteers, the Town Clerk will risk assess the event and has obtained the necessary food safety certificate.
12) Thame Meadows Residents Association
To note under delegated authority (Financial Regulations 6.9.i) and using the earmarked reserves from the Neighbourhood Plan budget, £500 will be given to the recently constituted Thame Meadows Residents Association upon their formation and designated bank account. This is in line with a previous grant given to the Thame Park Estates Residents Association upon their formation.
12. TMRA Adopted Constitution 250326 [PDF]
12. TMRA Public Meeting Minutes 250326 – for TTC [PDF]
13) Report from County Councillors
To receive the report of County Councillors K Gregory and N Champken-Woods (10 minutes maximum).
13. Report from County Councillors [PDF]
14) Reports from South Oxfordshire District Councillors
To receive reports from Cllrs P Barker, D Bretherton, and K Gregory (Maximum of 5 minutes each).
14. Reports from South Oxfordshire District Councillors (April 2025) [PDF]
15) Town Mayor Designate
To appoint the Town Mayor Designate for 2025-26 in line with Standing Order 7.4.
16) Deputy Town Mayor Designate
To appoint the Deputy Town Mayor Designate for 2025-26.
17) Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
18) Minutes
To confirm as a correct record the Minutes of the Meeting held on 25 March 2025.
19) Annual Town Meeting
To note the minutes from the meeting on 19 March 2025.
20) Corporate Governance Committee
To note the minutes and consider any recommendations arising from the meeting on 25 March 2025.
21) Planning Committee
To note the minutes and consider any recommendations arising from the meeting on 8 April 2025.
22) Personnel Committee
To note the minutes and consider any recommendations arising from the meeting on 1 April 2025.