2 December 2025 – Agenda
SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
Cllrs M Baines, D Bretherton, P Cowell, D Dawson, A Dite, D Dodds, H Dollman, M Dyer, L Emery, A Gilbert, C Jones, S McGarry, H Richards, P Swan, A Wainwright, and W Wilde
You are hereby summoned to attend a meeting of the Full Council on Tuesday 2 December 2025 at 6:30pm (maximum two hours) in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Clerk of the Council
Date: Wednesday 26 November 2025
AGENDA
1) Apologies for Absence
To receive and agree apologies for absence.
2) Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3) Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
3. Civic Attendances 02.12.25 (PDF)
4) Public Participation and Public Questions
To consider applications from members of the public to address the Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
5) Presentation – Thame Senior Friendship Centre
To receive a presentation (10 minutes) from the Thame Senior Friendship Centre.
6) Planning Application Amendment – P23/S4262/FUL – Land North of Oxford Road
Full application for 111 residential dwellings including new highways, associated infrastructure, sustainable urban drainage systems, pumping stations, demolition of agricultural buildings, green infrastructure and ancillary works (additional Information received 7 February, 20 March 2024, 08 April 2025, 10 June 2025, 13 August 2025 and 22 September 2025; amended plans received 24 October 2024, 08 April 2025,10 June 2025 13 August 2025 and 22 September 2025; and amended description to reduce number of dwellings 08 April 2025 and as amended by plans received 06 November 2025).
To consider the amended plans and agree a response.
6. Report – AMENDMENT 5 P23S4262 Land north of Oxford Road (PDF)
7) Internal Audit
To receive the First Interim Internal Audit Report 2025-26.
7. TTC First Interim Internal Audit Report 2025-26 (PDF)
8) Strategy
To receive a report including feedback from the community workshop held on 15 September 2025 and to note the date for the next community workshop.
8. Report – Strategy Community Workshop (PDF)
9) Annual Town Meeting
To consider the suggestions for the 2026 Annual Town Meeting and to agree the date, venue and format.
10) Section 106 Application – Sport Contribution
To note that SODC have received an internal an S106 application for the sum of £33,237.65 linked to the development ‘Land off Jane Morbey Road’ (planning reference P13/S1481/O) towards the installation of solar PV panels and necessary safety measures to the roof at Thame Leisure Centre. This money was ringfenced for Sport Contributions.
11) Community & Youth Centre Project Update
To receive an update on the project
To receive the revised Terms of Reference for the Capital Project Delivery Working Group and consider for approval.
11. Report – Update Community and Youth Building (PDF)
11a. Capital Project Delivery Team Terms of Reference – 2025 Draft (PDF)
12) Rialtas Finance Systems Project
To receive a report from Cllr Dite.
13) Football Club – Padel Courts
To seek support in principle for granting consent to the Football Club to submit a planning application for the construction of padel courts on the site. This support will be subject to a review of lease variations to be managed by the football partnership, a potential rent adjustment, and obtaining consent from the landowner, Oxfordshire County Council.
14) Thame Fire Station
To receive a verbal update regarding Oxfordshire’s Fire and Rescue Service consultation which includes the proposal to remove the second fire engine from Thame Fire Station.
15) S19 Report about Flooding
To receive a verbal update.
16) High Street – Infrastructure Update
To receive a verbal update on the Wi-Fi infrastructure project.
17) Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
18) Minutes
To confirm as a correct record the Minutes of the Meeting held on 14 October 2025.
19) Corporate Governance Committee
To note the minutes and consider any recommendations arising from the meeting on 4 November 2025.
20) Community Services Committee
To note the minutes and consider any recommendations arising from the meeting on 11 November 2025.
21) Planning Committee
To note the minutes and consider any recommendations arising from the meetings on 21 October 2025 and 18 November 2025.
22) Environment & Assets Committee
To note the minutes and consider any recommendations arising from the meeting on 25 November 2025.
23) Exclusion of the Public
To move: That under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the following items of business because publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
24) Local Infrastructure Project
To receive an update on the progress of a local infrastructure project from Oxfordshire County Council.
25) Land North of Oxford Road
To receive an update on a proposal from the planning applicant to transfer ownership of some public open space to the Town Council. Including the proposed area set aside for recreation use and land identified for on-site Biodiversity Net Gain (BNG) provision.
To approve the recommendation to Full Council made at the Environment & Assets Committee meeting on 25 November 2025.