17 June 2025 – Agenda
SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
Cllrs M Baines, D Bretherton, P Cowell, D Dawson, A Dite, D Dodds, H Dollman, M Dyer, L Emery, A Gilbert, C Jones, S McGarry, H Richards, P Swan, A Wainwright, and W Wilde
You are hereby summoned to attend a meeting of the Full Council on Tuesday 17 June 2025 at 6:30pm (maximum two hours) in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Clerk of the Council
Date: Wednesday 11 June 2025
AGENDA
1) Apologies for Absence
To receive and agree apologies for absence.
2) Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3) Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
4) Public Participation and Public Questions
To consider applications from members of the public to address the Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
5) Report from County Councillors
To receive the report of County Councillors K Gregory (Thame Ward) and J Edwards (Chalgrove & Thame West Ward) (10 minutes maximum).
5. Report from Oxfordshire County Council (June 2025) [PDF]
6) Reports from South Oxfordshire District Councillors
To receive reports from Cllrs P Barker, D Bretherton, and K Gregory (Maximum of 5 minutes each).
6. Reports from South Oxfordshire District Councillors (June 2025) [PDF]
7) Internal Audit
To receive the final Internal Audit report for the year 2024-25.
7. Report – Internal Audit [PDF]
7a. TTC Final Internal Audit update Report 2024-25 [PDF]
8) External Audit / Annual Governance and Accountability Return (AGAR) / End of Year Accounts 2024-25
- To approve Section 1, the Annual Governance Statement, on page 4 of the AGAR.
- To receive the Unaudited Financial Statements for the year ending 31 March 2025.
- To approve Section 2, the Accounting Statements, on page 5 of the AGAR.
- To note the Notice of Public Rights and Publication of Unaudited Annual Governance & Accountability Return will be 19th June 2025 – 30th July 2025.
8. Report – External Audit Report & AGAR 2024-25 [PDF]
8a. Annual Governance Statement 2024-25 [PDF]
8b. Unaudited Finance Statement 2024-25 [PDF]
8c. Accounting Statement within AGAR 2024-25 [PDF]
9) Investment Policy and Investment Working Group Terms of Reference
To approve the Investment Policy.
To approve the Investments Working Group Terms of Reference.
9. Investment Policy 2025 [PDF]
9. Investment WG ToR 2025-26 [PDF]
10) Council Policies
To approve the Code of Corporate Governance Policy with minor amendments, and to approve that the policy be reviewed again in one year linked with the strategic plan.
To approve the Risk Management Policy with minor amendments.
10a. Code of Corporate Governance [PDF]
10b. Risk Management Policy [PDF]
11) Committee Membership
To appoint Cllr Wilde to the Corporate Governance committee and Planning committee for 2025-26.
12) Mayor of Thame’s Charity Trust
To receive the annual technical summary of the Mayor of Thame’s Charity Trust for the year 2024-25.
13. Report – Mayor of Thame’s Charity Trust 2024 – 25 [PDF]
13a. Mayor’s Charity – Income & Expenditure [PDF]
13b. Mayor’s Charity Account 2024-25 (Nat West) [PDF]
13) Consultation – Five councils launch two-unitary proposal for Oxfordshire and West Berkshire
To consider the proposals and agree a response to the consultation.
To note there have been two other proposals put forward which are due for consultation:
- Oxfordshire County Council proposes a single unitary authority for Oxfordshire, and will be consulting on this later in June.
- Oxford City Council are proposing three councils for Oxfordshire / West Berkshire: Greater Oxford, Northern Oxfordshire and Ridgeway and will be consulting on this in June/July.
14) Consultation – Part-Night Lighting
To note that Oxfordshire County Council are consulting on the proposed Part-Night Lighting Implementation Framework. Thame Town Council has publicised the consultation, and Councillors are encouraged to make individual responses at this stage.
14. Proposed Part Night Lighting Implementation Framework [PDF]
14. Part Night Lighting Consultation FAQ [PDF]
15) Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
16) Minutes
To confirm as a correct record the Minutes of the Meeting held on 13 May 2025.
To note the response to questions asked under public participation at the council meeting on 29 April 2025.
To note the letter received on 1 June 2025 from residents on Southern Road regarding the minutes of the council meeting on 29 April 2025 which were approved at the Full Council meeting of 13 May 2025.
16b. NIMBY objection to Minutes of 29 April 2025 [PDF]
17) Planning Committee
To note the minutes and consider any recommendations arising from the meeting on 3 June 2025.
18) Personnel Committee
To note the minutes and consider any recommendations arising from the meeting on 9 June 2025.