12 May 2026 – Agenda
SUMMONS TO ATTEND THE ANNUAL MEETING
OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
Cllrs M Baines, D Bretherton, P Cowell, D Dawson, A Dite, D Dodds, H Dollman, M Dyer, L Emery, A Gilbert, C Jones, S McGarry, H Richards, P Swan, A Wainwright and W Wilde
VENUE: Upper Chamber, Thame Town Hall
DATE: Tuesday 12 May 2026
TIME: 6:30pm (maximum two hours)
Mandy Sturdy
Clerk of the Council
Date: Wednesday 6 May 2026
The meeting will be immediately followed by each individual Committee (in the order listed in Item 9) nominating its Chair and Deputy Chair.
AGENDA
1) Election of Town Mayor
To elect a Town Mayor for 2026-27.
To receive any announcements from the outgoing Town Mayor.
2) Declaration of Acceptance of Office by Town Mayor
The Town Mayor to sign their Declaration of Acceptance of Office as Town Mayor.
To receive any announcements from the incoming Town Mayor.
3) Election of Deputy Town Mayor
To elect a Deputy Town Mayor for 2026-27.
4) Declaration of Acceptance of Office by Deputy Town Mayor
The Deputy Town Mayor to sign their Declaration of Acceptance of Office as Deputy Town Mayor.
5) Apologies for Absence
To receive and agree apologies for absence.
6) Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest, and confirmation of any relevant dispensations.
7) Public Participation and Public Questions
To consider applications from members of the public to address the Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
8) Committees Responsibilities and Structure
To approve the Committee Responsibilities and Structure for 2026-27.
8. Report – Committee Responsibilities & Structure [PDF]
8a. Committee Responsibilities 2026-2027 Proposed [PDF]
9) Appointment of Standing Committees Membership
To appoint Members to the:
- Community Services Committee
- Corporate Governance Committee
- Environment & Assets Committee
- Planning Committee
To note that the Chairs and Deputy Chairs for each committee will be elected at the respective committee meetings which immediately follow this meeting.
To further note that the membership of the Personnel Committee will be the Mayor and Deputy Mayor, and Chairs of each standing committee.
9. Report – Committee Membership [PDF]
9a. Membership 2026-2027 [PDF]
10) Scheme of Delegations
To approve the Scheme of Delegations for 2026-27.
10. Report – Scheme of Delegations [PDF]
10a. Scheme of Delegations – May 2026 [PDF]
11) External Organisations
To receive a report and consider the recommendations.
11. Report – External Organisations [PDF]
11a. Appendix A Appointments 2026-2027 [PDF]
11b. Appendix B Guidance on Appointments to Outside Bodies [PDF]
12) Standing Orders
To receive a report and Standing Orders. To adopt and approve the Standing Orders for 2026-27.
12. Report – Standing Orders [PDF]
12a. Standing Orders [PDF]
13) Financial Regulations
To approve the Financial Regulations for 2026-27 (changes highlighted in red text on document).
13. Financial Regulations – May 2026 [PDF]
14) Working Groups
To receive a report and consider the recommendations.
14. Report – Working Groups [PDF]
14a. Appendix A Active Working Groups Structure and Membership 2026 – 2027 [PDF]
14b. Appendix B Capital Project Delivery Team ToR -Updated 12.5.2026 [PDF]
15) Thame Town Cricket Club
To receive and consider a report seeking decision in principle for Thame Town Cricket Club to install a youth training pitch at Church Meadow.
15. Report – Thame Town Cricket Club [PDF]
16) Project Link
To receive a verbal update on the Community & Youth Centre Project, including information on the demolition of the Changing Rooms at Southern Road Recreation Ground, progress on the discharge of relevant planning conditions and an update on the tender process for the main build contractor.
17) Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
18) Minutes
To approve the Minutes of the Council Meeting held on 21 April 2026.
21 April 2026 – Minutes (draft)
19) Corporate Governance Committee
To note the minutes and consider any recommendations arising from the meeting on 5 May 2026.
The meeting will be immediately followed by each individual Committee (in the order listed in Item 9) nominating its Chair and Deputy Chair.