3 March 2026 – Agenda
SUMMONS TO ATTEND A MEETING
TO: All Members of the Environment & Assets Committee
Cllrs M Baines, D Bretherton, P Cowell, A Dite, H Dollman, L Emery, C Jones (Chair), H Richards (Deputy Chair), P Swan and A Wainwright
Ex Officio (Voting) Members – A Gilbert (Town Mayor) and D Dawson (Deputy Mayor)
To all other Members for information
You are hereby summoned to attend a meeting of the Environment & Assets Committee on Tuesday 3 March 2026 at 6:30pm (maximum two hours) in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Clerk of the Council
Date: Wednesday 25 February 2026
AGENDA
1) Apologies for Absence
To receive and approve apologies for absence.
2) Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest, and confirmation of any relevant dispensations.
3) Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work, or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
4) Minutes
To confirm as a correct record the Minutes of the Committee Meeting held on 25 November 2025.
25 November 2025 – Minutes (draft)
5) Budget Summary
To monitor actual income and expenditure against estimates.
5. Environment & Assets Budgetary Figures to 31 January 2026 (pdf)
6) Asset Management Working Group
To receive the notes from the Asset Management Working Group meeting held on 9 February 2026.
6. Asset Management Working Group Notes 9 February 2026 (pdf)
7) Green Living Plan
To receive and note the progress against the actions within the plan.
7. Green Living Plan Report for 3 March 2026 (pdf)
8) Public Art Working Group
To receive and consider the detailed proposal from the Public Arts Working Group for two new public art projects to be financed by Section 106 funds, and to agree that this be referred to Full Council for approval.
8. Public Art Working Group report for 3 March 2026 (pdf)
9) Town Hall
To receive a report and consider any relevant actions.
9. Report – Town Hall for 3 March 2026 (pdf)
To note the Health & Safety Audit Report received for the Town Hall.
9a. H & S Audit Report – Town Hall (pdf)
10) Depot
To receive a report and consider any relevant actions.
10. Report – Maintenance Depot for 3 March 2026 (pdf)
To note the Health & Safety Audit Report received for the Depot.
10a. H & S Audit – Depot (pdf)
11) Thame Museum
To receive a report and consider recommendations related to the repair of the entrance door and renewal of the lease.
11. Report – Thame Museum for 3 March 2026 (pdf)
11a. Appendix A – Thame Museum – Record of Remedial Works Jan 2026 (pdf)
12) Green & Open Spaces and Play Areas
To receive a report and consider any relevant actions.
To receive a proposal for an application to draw down £9,781 of Section 106 funding towards circa £41K Project to improve Pearce Way Play area, if the funding is granted to approve the signing, by two Councillors and sealing of the legal agreement for this Section 106 funding, in the presence of the Town Clerk.
12. Green and Open Spaces and Play Areas for 3 March 2026 (pdf)
12b. Report – Pearce Way Play Area (pdf)
13) Cuttle Brook Local Nature Reserve
To receive a report and consider any relevant actions.
To receive a proposal for an application to draw down Section 106 funding towards work in the Reserve, if the funding is granted to approve the signing by two Councillors and sealing of the legal agreement for this Section 106 funding in the presence of the Town Clerk.
13. Cuttle Brook Nature Reserve for 3 March 2026 (pdf)
14) Policies
To approve the following Council policy:
a. Play Area Strategy
14. Play Area Strategy 03.03.26 (pdf)
15) Allotments
To approve the signing by the Town Mayor and the sealing, in the presence of the Town Clerk, of the Deed of Grant of Easements between Thame Town Council and Eastern Power Networks PLC for underground and overhead electric lines and supports at Land West of Windmill Road, Thame, OX9 2DT (Stones Close Allotment Site).
To receive a verbal update.
a. Stones Close Allotment Site
b. Hampden Gardens Allotment Site
c. Sycamore Rise (Persimmon) Allotment Site
16) Maintenance Report
To note the report of the Maintenance Team’s work.
17) Civic.ly Asset and Public Space Management
To receive a verbal update and consider any actions.
18) Lime Tree to be Felled at Southern Road Recreation Ground
To note a Lime tree will be removed ahead of construction on the Community and Youth Building, as noted at the Environment & Assets Meeting on 15 July 2025. At least two replacement trees will be planted, and the Town Council intends to commission use of the felled wood. Communications will be issued before any works begin.