14 July 2026 – Agenda
SUMMONS TO ATTEND A MEETING
TO: All Members of the Environment & Assets Committee
Cllrs M Baines, P Cowell, D Dawson, A Dite, D Dodds, H Dollman, C Jones (Chair), H Richards (Deputy Chair), P Swan and W Wilde
Ex Officio (Voting) Members – A Gilbert (Town Mayor) and A Wainwright (Deputy Mayor)
To all other Members for information
You are hereby summoned to attend a meeting of the Environment & Assets Committee on Tuesday 14 July 2026 at 6:30pm (maximum two hours) in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Clerk of the Council
Date: Wednesday 8 July 2026
AGENDA
1) Apologies for Absence
To receive and approve apologies for absence.
2) Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest, and confirmation of any relevant dispensations.
3) Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work, or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
4) Minutes
To confirm as a correct record the Minutes of the Committee Meeting held on 3 March 2026 and 12 May 2026.
3 March 2026 – Minutes (draft)
5) Budget Summary
To monitor actual income and expenditure against estimates.
5. Environment & Assets Budgetary Figures to 25 June 2026 (pdf)
6) Green Living Plan Working Group
To receive and to note a report.
6. Green Living Plan update – 14.07.26 (pdf)
7) Public Art Working Group
To note that following approval given by Full Council on 31 March 2026 minute 23a to draw down Section 106 funding, work is now underway to complete the application, including seeking quotations.
8) Town Hall
To receive a report and consider any relevant actions.
8. Town Hall Report – July 2026 (pdf)
8a. Town Hall – Asbestos Reinspection Report (pdf)
9) Project Link
To receive a verbal update.
10) Maintenance Report
To note the report of the Maintenance Team’s work.
To receive a verbal update.
10. Maintenance Report – July 2026 (pdf)
11) Museum
To note the main entrance door has been replaced within approved budget.
11. Entrance Door Replacement June 2026 (pdf)
12) Green & Open Spaces including Play Areas
To receive a report and consider any relevant actions.
To receive a verbal update regarding trees within the Town Centre.
To receive a verbal update regarding the Duty of Care Tree Arboricultural Survey.
12. Green and Open Spaces – 14.07.26 (pdf)
14) Cuttle Brook Nature Reserve
To receive a report and consider any relevant actions.
To receive a report following a site visit in July 2026.
14. Cuttle Brook Nature Reserve – 14.07.26 (pdf)
14a. Report on Annual Visit to Cuttle Brook Nature Reserve (pdf)
15) Burial Space
To receive a report from the Rector of St Mary’s Church, Thame and consider what action the Town Council can take.
To approve the reinstatement of the Burial Space Working Group.
To approve the Terms of Reference and appoint four councillors to sit on the Burial Space Working Group.
15. Burial Space Report – Rector of St Mary’s Church (pdf)
15a. Burial Space Working Group Terms of Reference (pdf)
16) Allotments
To receive a verbal update regarding the allotments.
To note findings from Priest End Allotment site, adjacent to St Mary’s Churchyard were assessed by Thames Valley Archaeological Services and findings will continue to be held by the Oxford Museums Service.
16. Oxfordshire Museums Service Transfer of Title (signed) 260601 (pdf)
17) Civic.ly
To receive a verbal update.
18) Council Policies
To approve the following:
i. Memorial Benches, Trees & Shrubs
18. Memorial Benches, Trees & Shrubs 22.06 (pdf)