3 February 2026 – Agenda

SUMMONS TO ATTEND A MEETING

TO: All Members of the Corporate Governance Committee

Cllrs D Bretherton, P Cowell (Deputy Chair), A Dite, M Dyer (Chair), D Dodds, S McGarry, H Richards, P Swan, A Wainwright and W Wilde

Ex Officio (Voting) Members – A Gilbert (Town Mayor) and D Dawson (Deputy Mayor)

To all other Members for information

You are hereby summoned to attend a meeting of the Corporate Governance Committee on Tuesday 3 February 2026 at 6:30pm (maximum two hours) in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.

Mandy Sturdy

Clerk of the Council

Date: Wednesday 28 January 2026

AGENDA

1) Apologies for Absence

To receive and agree apologies for absence.

2) Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3) Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included on the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

4) Minutes

To confirm as a correct record the Minutes of the Committee Meeting held on 4 November 2025.

4 November 2025 – Minutes (draft)

5) Financial Update

a) Budget Summary: To monitor actual income and expenditure against estimates.
b) Balance Sheet: To note balance sheet as of 31 December 2025.
c) Earmarked Reserves: To receive the latest EMRs.
d) Payments: To receive the list of regular payments in line with Financial Regulation 6.8

5a. Corporate Governance Budget Summary Figures 31.12.2025 (PDF)
5b. Detailed Balance Sheet 31.12.2025 (PDF)
5c. Earmarked Reserves 31.12.2025 (PDF)

6) Financial Overspends

To note the following financial overspends against budget line items (greater than the agreed de minimis of £100 / 5%) have been recorded since the last meeting:

a) 105/4005 Xmas Casual Staff £225 hand delivery of Santa Letters
b) 101-4040 Office Furniture £591 new staff desk & 2 chairs
c) 110-4194 Fair Street Cleaning £117 price increase for services
d) 110-4109 Fair Road Closure £199 OCC price increase
e) 110-4041 Fair Toilets Hire £260 square toilets closed
f) 102-4148 Fire Equipment £259 signs & extinguisher refills H&S
g) 101-4030 Recruitment £658 5 new/replacement staff including apprentices/part-time