05 August 2025 – Agenda
SUMMONS TO ATTEND A MEETING
TO: All Members of the Corporate Governance Committee
Cllrs D Bretherton, P Cowell (Deputy Chairman), A Dite, M Dyer (Chairman), D Dodds, S McGarry, H Richards, P Swan, A Wainwright and W Wilde
Ex Officio (Voting) Members – A Gilbert (Town Mayor) and D Dawson (Deputy Mayor)
To all other Members for information
You are hereby summoned to attend a meeting of the Corporate Governance Committee on Tuesday 5 August 2025 at 6:30pm (maximum two hours) in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Clerk of the Council
Date: Wednesday 30 July 2025
AGENDA
1) Apologies for Absence
To receive and agree apologies for absence.
2) Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3) Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included on the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
4) Minutes
To confirm as a correct record the Minutes of the Committee Meeting held on 25 March 2025.
To confirm as a correct record the Minutes of the Committee Meeting held on 13 May 2025.
5) Financial Update
- Budget Summary: To monitor actual income and expenditure against estimates.
- Balance Sheet: To note balance sheet as at 30 June 2025.
- Earmarked Reserves: To receive the latest EMRs.
- Bank Reconciliation: To receive the latest 6-monthly bank reconciliation in line with Financial Regulation 2.6.
- Payments: To receive the list of regular payments in line with Financial Regulation 6.8
5a. Corporate Governance Budget Figures 30.06.2025 [PDF]
5b. Detailed Balance Sheet 30.06.25 [PDF]
5c. Earmarked Reserves 30.06.2025 [PDF]
6) Financial Overspends
To note there are no financial overspends against budget line items (greater than the agreed de minimis of £100 / 5%) recorded since April, but potential overspend up to £120k for depot roof replacement (tender to be agreed).
7) Banking Update
To receive the comparison report detailing bank account interest rates.
7. Bank Account Comparison – August 2025 [PDF]
8) Investment Update
To note the summary of the investment performance.
8. Portfolio Performance Summary [PDF]
9) Community Governance Review
To consider submitting comments regarding the town council’s parish boundary and/or electoral arrangements to the District Council ahead of their upcoming Community Governance review.
9. Report – Community Governance Review [PDF]
9a. Appendix A – Thame-North-South-Wards-2023 [PDF]
9b. Appendix B – LGBCE proposals 2024 – Thame [PDF]
9c. Appendix C – SODC CGR report_2025 [PDF]
10) Policies
To approve the following council policies:
- Financial Management Procedure
- Fixed Asset Depreciation
- Lone Working
10a. Financial Management Procedure [PDF]
10b. Fixed Asset Depreciation Policy [PDF]
10c. Lone Working Policy [PDF]
11) Community Infrastructure Levy (CIL)
To receive a monitoring report of CIL income and expenditure.
To confirm that the Town Council would like South Oxfordshire District Council to continue to automatically transfer its CIL share for payments in 2025-26, rather than hold the monies on the Town Council’s behalf.
11. CIL Monitoring as at 25.7.25 [PDF]
12) Utilities Report
To note the utilities report.
12. Utility Analysis – Graphs – June 2025 [PDF]
13) Risk Management
To note the Fire Risk Assessment were completed in April 2025 and an update on remedial action taken to date was reported to the Environment & Assets Committee on 15 July 2025.
To note the planning of H&S audit in August and note planned fire drill for 12 August.
13. Fire Risk Assessment – TTC Maintenance depot 2025 [PDF]
13. Fire Risk Assessment – TTC Town-Hall 2025 [PDF]
14) Grants
To note the reports from organisations who have received a grant in 2024 -25.
14. TSFC ThankYouTTC May25 [PDF]
14. Thame Youth Projects Annual Report 2425 [PDF]
15) Staff Work Phones
To note officers have renegotiated a new contract with BT for staff work phones at the same contract price as previous but with 7 brand new phones included (phones valued at £6000).