22 July 2025 – Agenda

SUMMONS TO ATTEND A MEETING

TO: All Members of the Community Services committee

Cllrs D Bretherton, P Cowell (Chairman), A Dite, H Dollman, M Dyer, L Emery (Deputy Chairman), C Jones and A Wainwright

Ex Officio (Voting) Members – A Gilbert (Town Mayor) and D Dawson (Deputy Mayor)

To all other Members for information

You are hereby summoned to attend a meeting of the Community Services Committee on Tuesday 22 July 2025 at 6.30pm in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.

Mandy Sturdy

Town Clerk of the Council

Date: Wednesday 16 July 2025

AGENDA

1) Apologies for Absence

To receive, note and agree apologies for absence.

2) Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3) Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

4) Minutes

To confirm as a correct record the Minutes of the Committee Meeting held on 4 February 2025.

To confirm as a correct record the Minutes of the Committee Meeting held on 13 May 2025.

Minutes – 4 February 2025

Minutes – 13 May 2025

5) Budget Summary

To monitor actual income and expenditure against estimates.

5. Community Services – Income and Expenditure Summary to 31 May 2025 [PDF]

5. Community Services Budgetary Figures to 31 May 2025 [PDF]

5. Community Services Budgetary Figures to 30 June 2025 [PDF]

6) Christmas Lights Working Group

To note that further to the tender being awarded by Full Council, the working group have met to agree the final designs of the lights.

To receive a report and consider the recommendation.

6. Report – Christmas Lights Working Group [PDF]

6a. Christmas Lights Location 2025 [PDF]

7) Christmas in Thame 2025

To suggest ideas for the Christmas Lights’ Switch-On on Friday 28 November 2025.

8) Remembrance Screen

To ratify the renewal of the three-year fixed-price contract for the hire and operation of a LED digital screen hire for the Remembrance Service event.

8. Report – Remembrance Service – Screen [PDF]

9) Taste of Thame – Event Feedback

To receive a feedback report and SWOT analysis from the event on 24 May 2025 and consider any relevant actions.

9. Report – Taste of Thame [PDF]

10) Thame Carnival – Event Feedback

To receive feedback on the Town Council’s involvement in the event on 14 June 2025.

10. Report – Carnival [PDF]

11) Thame Sportive – Event Feedback

To receive feedback from Cllr Gilbert from the event on 15 June 2025 and consider any relevant actions.

11. Report – Thame Sportive [PDF]

12) Thame Pride – Event Feedback

To receive feedback from Cllr Dawson from the event on 21 June 2025 and consider any relevant actions.

12. Report – Thame Pride [PDF]

13) VE Day and VJ Day 80^th Anniversaries – Event Feedback

To receive feedback from the events on 8 May 2025 (community sing-along and beacon lighting for VE Day) and 5 July 2025 (RAF Halton Voluntary Band concert for VJ Day).

13. Report – VE 80 Day & VJ 80 Commemorations [PDF]

14) Town Awards – Event Feedback

To receive feedback from the event on 3 July 2025 and consider any relevant actions.

14. Report – Town Awards 2025 [PDF]

15) Thame Town Music Festival – Donation

To accept the donation and approve that this be allocated as a grants fund (to be administered by the Town Councill) to promote music education and access locally.

15. Report – Thame Town Music Festival Donation [PDF]

16) Thame Fairs 2025

To note the safety management plan has been prepared and at this year’s event there will be a visit from the Health & Safety Executive.

16. Report – Thame Fairs [PDF]

16a. Fair Corporate Risk Assessment 2025 [PDF]

16b. Fair Event Risk Assessment 2025 [PDF]

17) Event Cancellations

To note the following events have been / were cancelled:

Healthy Thame Fayre – 7 June 2025 not enough interest to hold the event.
Theo’s Skate Jam – 12 July 2025.Cancelled by the family.
French Market – 3-5 October 2025 (This has permanently been cancelled due to operational challenges)
Monthly Street Food Market (StreEAT Meet) – this will now only run alongside other events, such as Taste of Thame, due to changes to the organiser’s capacity.

18) Communications & Community Engagement Report

To receive a report on Town Council communications and community engagement.

To receive a report on ‘Councillors at the Market’.

18. Report – Communications and Community Engagement [PDF]

18a. Councillors on the Market – Data to June 2025 [PDF]

19) Lord Williams’s School ACE Week

To receive the data from the Year 7 sessions and receive a verbal update on the Town Council’s involvement in ACE week.

20) Consultation – Part-Night Lighting

Further to discussions at Full Council (17 June), to receive an update on research of other councils and receive the results of the community Facebook poll.

To agree a response to the consultation.

20. Report – Part Night Lighting Consultation [PDF]

20a. Part Night Lighting Consultation FAQ [PDF]

20b. Part Night Lighting Consultation Press Information [PDF]

20c. PNL consultation questionnaire [PDF]

20d. Proposed Part Night Lighting Implentation Framework _image [PDF]

20e. Proposed Part Night Lighting Implentation Framework [PDF]

20f. Coventry City Council – Info on Part-night street lighting [PDF]

20g. West Somerset Council 2014 minutes (Part-Night Lighting) [PDF]

21) Banking Hub

To note that the Community Services Manager and local resident Helen Johns continue to campaign for Thame to have a Banking Hub. It has now been referred to an independent assessor. A meeting was held with Tonbridge Town Council who have undertaken a similar process to obtain their banking hub.

To note that Lloyds Bank will continue to use the Town Hall meeting room until October.

22) Items for Information

To note the following:

Thame Alliance Group minutes – 3 June 2025
Vegan Market – Thame’s first Vegan Market in March 2025 was a success, and the organiser seeks to hold another event in October.
The Town Council has signed up to Huq – a data and location gathering tool that SODC are also using.
Blue Plaque for John Henry Smythe, QC, MBE, OBE – this will be unveiled at an invite-only launch event on 26 July.
Speedwatch – Town Council officers have undertaken the relevant training and will shortly be trained on using the radar guns.
Chiltern Vale Residents Association – To note their constitution and minutes of their Annual General Meeting.
Summer of Skate Event – taking place at the Skate Park on Wednesday 13 August 2025 from 3pm-6pm.
Lord Williams’s School & TTC Youth Council Minutes – 13 June 2025
CCTV Q3-Q4 2024-25 Report
New Initiatives, The Town Clerk and Community Services Manager are working with the community regarding new initiatives, for a Thame Marathon, a temporary public 400m running track in Southern Road Recreation Ground, a possible flower market and a community evening maths club.