21 July 2026 – Agenda
SUMMONS TO ATTEND A MEETING
TO: All Members of the Community Services committee
Cllrs D Bretherton, P Cowell (Chair), D Dawson, A Dite, H Dollman, M Dyer, L Emery (Deputy Chair), C Jones, S McGarry and H Richards
Ex Officio (Voting) Members – Cllrs A Gilbert (Town Mayor) and A Wainwright (Deputy Mayor)
To all other Members for information
You are hereby summoned to attend a meeting of the Community Services Committee on Tuesday 21 July 2026 at 6.30pm in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Town Clerk of the Council
Date: Wednesday 15 July 2026
AGENDA
1) Apologies for Absence
To receive and approve apologies for absence.
2) Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3) Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
4) Minutes
To confirm as a correct record the Minutes of the Committee Meeting held on 24 March 2026 and 12 May 2026.
5) Budget Summary
To monitor actual income and expenditure against estimates.
5. Community Services Budgetary Figures – 10 July 2026 (pdf)
6) Event Dates 2026
To note additional event dates and to receive a verbal update regarding events in Thame:
11 July 2026 – Theo’s Skate Jam
5 August 2026 – Summer of Skate (SODC Event)
8 August 2026 – Emergency Services Day
8 November 2026 – Remembrance Day
2 December 2026 – Senior Citizens Tea Party (at Thame Barns Centre)
7) Taste of Thame – Event Feedback
To receive a feedback report and SWOT analysis from the event on 23 May 2026 and consider any relevant actions.
7. Report – Taste of Thame 2026 (pdf)
8) Town Awards
To receive and note a report and feedback suggestions for ways to improve / change the Town Awards.
8. Report – Town Awards 2026 (pdf)
9) Thame Fair
To receive a report on event planning for the Thame Fairs.
To note the Corporate Risk Assessment and Event Management Risk Assessment have been prepared and at this year’s event there will be a site visit from the Health & Safety Executive.
9a. Report – Thame Fairs – Appendix A – Fair Corporate Risk Assessment (pdf)
9b. Report – Thame Fair – Appendix B Fair Event Risk Assessment 2026 (pdf)
10) Thame Art Crawl 2026
To note the Officer report.
10. Report – Thame Art Crawl 2026 Update (pdf)
11) Christmas in Thame 2026
To receive a verbal update regarding Christmas Lights following a site visit.
To receive and note the report and consider feedback and ideas to improve the event.
11. Report – Christmas 2026 Update (pdf)
12) Communications and Community Engagement
To receive and note a report on Town Council communications and community engagement.
To receive a verbal update on the website tender process.
To approve the minor amendments to the Social Media & Media Relations Policy.
12. Report – Communications and Community Engagement – July 2026 (pdf)
12a. Appendix A – DRAFT Social Media and Media Relations Policy 21.7 (pdf)
12b. Appendix B – Website Analytics Report 25.2.26-30.6.26 (pdf)
12c. Appendix C – Councillors on the Market – April to June 2026 (pdf)
13) Elections 2027 and Publicity
To receive a report and consider the Officer recommendations.
13. Report – Elections & Publicity (pdf)
14) Livestreaming Meetings and Improvements to Audio/Visual in the Upper Chamber
To receive a report relating to upgrading the audio-visual equipment in the Upper Chamber.
To form a working group with four councillors appointed and approve the Terms of Reference.
14. Report – Livestreaming Meetings (pdf)
14a. Audio Visual Working Group Terms of Reference DRAFT (pdf)
15) Community Services & Information Centre
To note a report and provide any feedback and suggestions.
15. Report – Community Services & Information Centre – July 2026 (pdf)
16) External Community Events
To note the following external events received support by Officers and Maintenance Team.
Music in the Park
ThamePride
Park(ing) Day
Thame Sportive
17) Community Safety
a. Policing in Thame
To receive a report from Thames Valley Police on the latest matters for policing in Thame.
b. CCTV
To review the latest CCTV information available.
c. Defibrillators
To receive a report (this may be a verbal report at the meeting).
d. Speed Indicator Devices
To receive a verbal update.
e. Nelson Street Experimental One-Way Restriction
To note the consultation that is running alongside the ETRO is still live and will be until 25 September 2026. Experimental One-way restriction – Thame: Nelson Street | Let’s Talk Oxfordshire
18) Community Partnerships
a. Thame Alliance Group
To receive the minutes from the meeting on 2 June 2026 of the Thame Alliance Group.
18a. Draft TAG Minutes 02.06.26 – Draft (pdf)
b. Thame Youth Council
To receive a verbal update.
18b. Draft LWS & TTC TTC Youth Council Minutes 18.05.26 (pdf)
c. Padel Court
To receive a report regarding Padel Courts at Thame Football Partnership (this may be a verbal report at the meeting).
d. Lord Williams’s School ACE Week
To receive and note a report, and data from the Year 7 sessions. To provide ideas and feedback for future ACE week activities and to receive a verbal update on the Town Council’s involvement in ACE week.
18d. Report – ACE week 2026 Update (pdf)
e. Residents Association
To receive a verbal update.
19) Project Link
To receive a verbal update.