Councillor Handbook

Section 1 – Getting Started

Privacy Notice – View

Declaration of Office – View

Register of Member’s Interests – View

Request for Dispensation – View

  • Dispensations Policy – View

Openness and Transparency of Personal Interests – View

Predetermination Guidance – View

Gifts and Hospitality Register – View

Member’s Allowance Form – View

  • Members Allowances Scheme – View
  • Members Allowances Guidance – View
  • Travel & Subsistence Allowance Claim Form – View

Councillor Contact Details Form – View

Ipad Agreement – View

Training Schedule – View

Mayor & Standing Committees Form – View

Section 2 – Structure

Contact Information 

  • Town, District & County Councils – View
  • Thame Town Council Councillors – View

Roles & Responsibilities – View

Staff Structure, Service & Responsibilities – View

Standing Committee Structure – View

  • Standing Committee Membership 2019-20 – View
  • Standing Committee Responsibilities – View

Standing Committees Terms of Reference

  • Budget Working Group – View
  • Community, Leisure & Recreation Committee – View
  • Neighbourhood Plan Continuity Committee – View
  • Personnel Committee – View
  • Planning & Environment Committee – View
  • Policy & Resources Committee – View

External Organisations and Appointments

  • Guidance – View
  • Descriptions – View
  • Appointments 2019-20 – View

Which Council does What – View

Section 3 – Meetings

Schedule of Meetings – View

Attending Your First Meeting – View

Procedure on a Motion – View

Social Media and Council Meetings Guidelines – View

Have your Say Leaflet – View

Help us Get it Right – View

Section 4 – Recent Minutes

Full Council – View

Policy & Resources Committee – View

Community, Leisure & Recreation Committee – View 

Planning & Environment Committee – View

Neighbourhood Plan Continuity Committee – View

Personnel Committee – View

Section 5 – Scheme of Administration

Standing Orders – View

Financial Regulations – View

Code of Conduct – View

Delegations – View

Dispensations – View

Publication Scheme – View

Freedom of Information – View 

Insurance Schedule – View

Section 6 – Finance

Budget – One Page Summary – View

Budget – Detail – View

Budget Leaflet – View

Properties and Facilities – View

Section 7 – Planning

Thame Parish Map

Thame Conservation Area Map

Plain English Guide to the Planning System – View

How Planning Works – View

Town / District / County / National Plans 

  • Thame Neighbourhood Plan Overview – View
  • Thame Neighbourhood Plan (March 2013) – View
  • District / County / National Plans Overview – View

The Good Councillor’s Guide to Neighbourhood Planning – Access provided on request.

Material Planning Considerations – View

Town and Country Planning Use Classes – View

Section 8 – Policies & Procedures

Complaints – View

Dignity at Work – View

Emergency Response Plan – View

Grant Award Criteria – View

Lone Working – View

Member/Officer Protocol – View

Officer Code of Conduct – View

Request to meet with a Councillor Procedure – View

Social Media & Media Relations – View

Terrorism – View

Whistle Blowing Procedure – View

List of Council Policies / Procedures – View

Section 9 – Publications

A Plain English Guide to Localism – View

The Good Councillor’s Guide 2018 – Access provided on request.

The Good Councillor’s Guide to Finance & Transparency 2017 – Access provided on request.

Section 10 – Civic

Civic Information – View

Including:

  • The Role of the Town Mayor
  • Support for the Mayor
  • Mayor’s Charity
  • Town Mayor’s Allowance
  • The Role of the Deputy Mayor
  • Civic Insignia and Regalia
  • Receipt of Gifts
  • Civic Events

Mayor’s Cadet – View

Including:

  • Terms of Reference
  • Guidance Notes for Mayor’s Cadet