Publication Scheme

Please find below Thame Town Council’s publication scheme. For each of the 7 sections in our Publication Scheme, we have provided a link to the relevant webpage where you can locate the documents for that section. Each document is available as a webpage, PDF, word document or hard copy. If you require any documents not available on our website or any assistance in locating information, please call 01844 212833 or email info@thametowncouncil.gov.uk.

 

About the Publication Scheme

A requirement of the Freedom of Information Act 2000 is that Thame Town Council, as a public authority, should produce and maintain a publication scheme. The scheme acts as a guide to the information the council routinely makes available to the public. Its purpose is to help the public understand what the council does and how it does it.

Charges for Information

Most of the information is available free of charge and can be viewed on our website by clicking on the relevant document heading which will redirect you to the relevant PDF document or webpage of the council’s website. Below are our charges for information:

  • Photocopying (Black and White) – 20p per A4 sheet
  • Photocopying (Colour) – 40p per A4 sheet
  • Postage – cost of Royal Mail standard 2nd class

1. Who We Are and What We Do

This includes our organisation information, structures, locations and contacts. Click here to find out more.

Town Council Members – Webpage

Contact details for Council Members – Webpage

Contact details for the Town Clerk – Webpage

Contact details for senior officers – Webpage

Location and opening hours of Council Office – Webpage

Staffing structure – Webpage

2. What We Spend and How We Spend It

This includes our financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit. Click here to find out more.

Annual return form and report by auditor – Online PDF

Auditor Certificate & Opinion – PDF

Statement of Accounts –  PDF

Budget – Online PDF

Precept/Council Tax – PDF

Borrowing approval letter – Hard copy

Standing Orders and Financial Regulations – PDF

Grant Awards (received) – Hard copy

Contracts – Online PDF

Members’ allowances and expenses – PDF

Monthly Expenditure – Webpage

3. What Our Priorities Are and How We Are Doing

This incudes our strategies and plans, performance indicators, audits, inspections and reviews.

Thame Neighbourhood Plan – Webpage

Annual Town Meetings – Webpage

Risk Management Strategy – Word Doc

4. How We Make Decisions

This includes our decision making processes and records of decisions.  Click here to find out more.

Schedule of meetings (including sub-committees) – Webpage

Agendas of meetings

  • Full Council – Webpage
  • Policy & Resources – Webpage
  • Community, Leisure & Recreation – Webpage
  • Planning & Environment – Webpage
  • Neighbourhood Plan Monitoring – Webpage
  • Personnel – Webpage

Minutes of meetings – NB this will exclude confidential information

  • Full Council – Webpage
  • Policy & Resources – Webpage
  • Community, Leisure & Recreation – Webpage
  • Planning & Environment – Webpage
  • Neighbourhood Plan Monitoring – Webpage
  • Personnel – Webpage

Reports presented to Council meetings – NB this will exclude confidential information

  • Full Council – Webpage
  • Policy & Resources – Webpage
  • Community, Leisure & Recreation – Webpage
  • Planning & Environment – Webpage
  • Neighbourhood Plan Monitoring – Webpage
  • Personnel – Webpage

Responses to planning applications – Webpage

Bye-laws – Hard copy

5. Our Policies and Procedures

This includes our current written protocols, policies and procedures for delivering services. Click here to find out more.

Standing Orders including Financial Regulations – Online PDF

Committee terms of reference

  • Policy & Resources – Online PDF
  • Community, Leisure & Recreation – Online PDF
  • Planning & Environment – Online PDF

Member and Officer’s Code of Conduct – Online PDF

Gifts & Hospitality Policy – Word Doc

Complaints Policy – Online Word Doc

Delegations – Online Word Doc

Policy statements – Hard copy

Internal policies relating to the delivery of services – Hard copy

Equality & Diversity Policy – Hard copy

Health & Safety Policy – Online Word Doc

Recruitment Policy – Hard copy

Freedom of Information Policy – Online Word Doc

Information Security Policy – Hard copy

Anti-fraud & Corruption Policy – Word Doc

Information Management Policy – Word Doc

Data Protection Policy – Word Doc

Social Media & Council Meetings Guidelines – Online Word Doc

Dispensations Policy – Word Doc

Discretions Policy – Word Doc

Graffiti Removal Policy – Word Doc

Skate Park Graffiti Policy – PDF

Schedule of charges for the publication of information – See top of page

6. Lists and Registers

Any publicly available register or list – Hard copy

Assets Register – Hard copy

Register of Members’ interests – Webpage

Register of gifts and hospitality – Hard copy

7. The Services We Offer

This includes information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses. Click here to find out more.

Allotments – Webpage

Parks, playing fields and recreational facilities – Webpage

Seating, little bins, clocks, memorials and lighting – Hard copy

Bus shelters – Hard copy 

Markets – Webpage

Agency agreements – Hard copy

Fair agreement – Hard copy 

Market agreement – Hard copy

Farmers Market – Hard copy

Have Your Say leaflet – Online PDF