31 October 2017 – Latest Agenda

PERSONNEL COMMITTEE

TO:          All Members of the Personnel Committee

VENUE:Upper Chamber, Thame Town Hall 

DATE:   Tuesday 31 October 2017

TIME:    On the rising of the Policy & Resources Committee meeting(maximum 1.5 hours)

Cllr Wyse (Town Mayor), Cllr Emery (Deputy Mayor), Cllr Dyer (Chairman of Policy & Resources), Cllr Dixon (Chairman of Community, Leisure & Recreation), Cllr Fickling (Chairman of Planning & Environment), Cllr Austin (Chairman of Neighbourhood Plan Continuity)

 

 

Graham Hunt

Clerk of the Council  

Date: 25 October 2017

 

A G E N D A

1. Election of Committee Chairman / Deputy Chairman

2. Apologies for absence 

3. Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

4. Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

5. Minutes

To confirm as a correct record the Minutes of the Committee Meeting held on 19 April 2016.

Minutes

6. Maintenance Team Structure

To consider the replacement of the current allocated apprentice / trainee with a fully qualified Maintenance Assistant.

6. Report – Maintenance Team Structure

7. Dignity at Work Policy

To consider adopting a new Dignity at Work Policy.

7. Report – Dignity at Work Policy

7a. Dignity at Work Policy 31.10.17

8. Time Off in Lieu (TOIL) and Overtime Policy

To consider adopting a revised Time Off in Lieu (TOIL) and Overtime Policy.

8. Report – Time Off in Lieu Policy

8a. Time Off in Lieu (TOIL) and Overtime Policy 31.10.17

9. Honorarium Policy

To consider adopting a revised Honorarium Policy.

9. Report – Honorarium Policy

9a. Honorarium Policy 31.10.17

10. Work Experience

To consider adopting a new Work Experience Policy.

10. Report – Work Experience Policy

10a. Work Experience Policy 31.10.17

11. Volunteering Policy

To consider whether to pursue a Volunteering Policy for staff.

11. Report – Officer Volunteering Policy

12. Office Accommodation & Staff Welfare

To approve the Office Accommodation & Staff Welfare Risk Assessment

12. Report – Office Accommodation & Staff Welfare Risk Assessment

12a. Office Accommodation & Staff Welfare Risk Assessment 31.10.17

13. Updates to Staff Handbook

To note that significant revisions were made to the Staff Handbook in May 2017, as summarised in the attached letter to all Staff.

13. Staff Letter TTC Agreed Ellis Whittam 17.05.17

14. Exclusion of the Press and Public

To move: That under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the following items of business because publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

15. Appraisal Outcomes

To receive a verbal report from the Town Clerk and consider any relevant actions.

16. Staffing Costs

To consider the draft 2018-19 Staff Costing spreadsheet.