21 June 2016 – Agenda

SUMMONS TO ATTEND A
MEETING OF THAME TOWN COUNCIL
 
TO: All Members of Thame Town Council
 
VENUE: Upper Chamber, Thame Town Hall
 
DATE: Tuesday 21 June 2016
 
TIME:  6.30 pm (maximum two hours)
 
 
Cllrs B Austin, D Bretherton, D Butler, N Champken-Woods, P Cowell,
M Deacock, N Dixon, D Dodds, M Dyer, L Emery, H Fickling, C Jones,
P Lambert, A Midwinter, M Stiles and T Wyse
 
 
Graham Hunt
Clerk of the Council
 
 
Date: 15 June 2016
 
A G E N D A
 
1 Apologies for Absence
 
2 Declarations of Interest and Dispensations
 
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
 
3 Civic Announcements
 
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
 
4 Public Participation and Public Questions
 
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
 
To consider questions from members of the public (who live, work or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
 
5 Report from County Councillor N Carter
 
To receive the report of County Councillor N Carter (5 minutes maximum).
 
6 Reports from South Oxfordshire District Councillors
 
To receive reports from Cllrs N Champken-Woods, D Dodds and J Matelot Green (Maximum of 5 minutes each).
 
7 Notices of Motion
 
To consider any motions in the order in which they were notified.
 
8 Members Questions (under Standing Order 11)
 
A Member may ask the Mayor any questions concerning the business of the Council.
 
9 Minutes
 
To approve as a correct record the Minutes of the Council Meeting held on 24 May 2016.
 
10 Policy & Resources Committee
 
To note the minutes of the Policy & Resources Committee held on 10 May 2016.
11 Community, Leisure & Recreation Committee
 
To note the minutes of the Community, Leisure & Recreation Committee held on 10 May 2016.
 
12 Planning & Environment Committee
 
To note the minutes of the Planning & Environment Committee held on 10 May 2016, 17 May 2016 and 7 June 2016.
 
13 Neighbourhood Plan Continuity Committee
 
To note the minutes of the Planning & Environment Committee held on 10 May 2016 and 17 May 2016.
 
14 Internal Audit
 
To receive the Internal Audit Final Report for 2015-2016.
 
15 External Audit / Annual Return / End of Year Accounts 2015-16
 
i) To approve the Annual Governance Statement on page 2 of the Annual Return.
ii) To receive the Financial Statement (unaudited) for the year ending 31 March 2016.
iii) To approve the Accounting Statements on page 3 of the Annual Return.
 
 
16 Grant Awards
 
To agree the recommendations from the Grant Awards Panel.
 
17 Bus Subsidy
 
To consider the provisional allocation of funds to enable the potential continuation of a reduced 120/121/123/124 bus service.
 
Information received on 21 June 2016, yet to be fully processed, may lead to alternative discussions.
 
18 Thame Arts & Literature Festival Publicity
 
To consider additional publicity proposed for this year’s Thame Arts & Literature Festival.
 
19 Skate Park
 
To note an outreach project proposal to be executed at the Skate Park.