20 June 2017 – Agenda

SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL 

TO:           All Members of Thame Town Council 

VENUE: Upper Chamber, Thame Town Hall 

DATE:     Tuesday 20 June 2017

TIME:      6.30 pm (maximum two hours)

 

Cllrs B Austin, D Bretherton, D Butler, N Champken-Woods, P Cowell,M Deacock, N Dixon, D Dodds, M Dyer, L Emery, H Fickling, C Jones,P Lambert, A Midwinter, M Stiles and T Wyse

 

 

Graham Hunt

Clerk of the Council

Date: 14 June 2017

 

 

A G E N D A 

1.Apologies for Absence

2.Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3. Civic Announcements

To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.

Civic Attendances

4. Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

5. P17/S1670/LB – 32 Upper High Street

Works and alterations to the access and entrance to the site.

To consider the planning application and agree a recommendation.

P17S1670LB The Elms 32 Upper High Street Thame OX9 2DN

Parking scheme P17S1670LB The Elms 32 Upper High Street Thame OX9 2DN

6. Report from County Councillor N Carter

To receive the report of County Councillor N Carter (5 minutes maximum).

7.Reports from South Oxfordshire District Councillors

To receive reports from Cllrs N Champken-Woods, D Dodds and J Matelot Green (Maximum of 5 minutes each).

8. Notices of Motion

To consider any motions in the order in which they were notified.

9.Members Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.

10. Minutes

To approve as a correct record the Minutes of the Council Meeting held on 9 May 2017.

Minutes

11. Policy & Resources Committee

To note the minutes from the meeting on 9 May 2017.

Minutes

12. Community, Leisure & Recreation Committee

To note the minutes from the meeting on 9 May 2017.

Minutes

13. Planning & Environment Committee

To note the minutes and consider any recommendations arising from the meetings on 9 May 2017, 16 May 2017 and 6 June 2017.

Minutes – 9 May 2017

Minutes – 16 May 2017

Minutes – 6 June 2017

14. Neighbourhood Plan Continuity Committee

To note the minutes and consider any recommendations arising from the meetings on 9 May 2017 and 16 May 2017.

Minutes – 9 May 2017

Minutes – 16 May 2017

15.Internal Audit

To receive the Internal Audit Report 2016-17 – Final Update.

Report – Internal Audit

Internal Audit Report 2016-17 Final Update

16. External Audit / Annual Return / End of Year Accounts 2016-17

Report – External Audit Report 2016-17

i) To approve Section 1, the Annual Governance Statement, on page 2 of the Annual Return.

Appendix 1 – 2016-17 Section 1 Annual Governance Statement

ii) To receive the Unaudited Financial Statements for the year ending 31 March 2017.

Appendix 2 – 2016-17 Unaudited Financial Statement

iii) To approve Section 2, the Accounting Statements, on page 3 of the Annual Return.

Appendix 3 – 2016-17 Annual Return Working Paper

Appendix 4 – 2016-17 Section 2 Accounting Statements

17. Mayor of Thame Charity Trust

To receive the annual technical summary of the Mayor of Thame’s Charity Trust for the year 2016-17.

Report – Mayor of Thame’s Charity Trust

Mayor of Thame’s Charity Account – detailed schedule of monies

Mayor of Thame’s Charity Account – Income & Expenditure summary

18.Grants

To agree the recommendations from the Grant Awards Panel.

Report – Grants Awards

19. Town Flag

To receive an update on progress towards the full implementation of the Town Flag since approval was granted at the Annual Meeting of the Council on 9 May 2017 and agree next steps.

Report – Town Flag

20. Shared Access Approach

Following the provisional approval at the Community, Leisure and Recreation Committee meeting on 4 April 2017 Shared Access has executed a public consultation with regard to siting a telecommunications mast on Southern Road Recreation Ground.  To receive a report on the results of the consultation and agree next steps.

Report – Shared Access Consultation – Telecoms Apparatus

Appendix 1 – Shared Access letter 15.09.16

Appendix 2a – Consultation Letter – Southern Road Recreation Ground 

Appendix 2b – Public Consultation – Planning GAD – Southern Road Recreation Ground 

Appendix 2c – Press Release Shared Access 09.05.17 

Appendix 2d – Shared Access polygon 03.05.17 

Appendix 3 – Southern Road Consultation response summary 

Appendix 4 – Southern Road Consultation response summary – represented 

Appendix 5 – Thame Town Council – Southern Road Recreation Ground 

21. Disposal of Amenity Land at Pickenfield

To receive an update and approve the arrangements to proceed with the signing and sealing of the legal documents relating to the land sale.

Report – Disposal of Amenity Land at Pickenfield

22. Midsomer Plaques

To note that the planning application for the installation of the Midsomer Plaques has been submitted to the District Planning Authority.  Officers continue to provide support and advice on the project as required.

23. Town Carnival

To note that the Town Council took part in the Carnival Parade on Saturday 10 June 2017; the Parade was spectacular and the Carnival was a great success.  The Council would like to thank everyone who took part and the organisations and individuals who provided the costumes and props.

24. Red Kite Radio

To note that the official launch of Red Kite Radio took place on Sunday 18 June 2017.  The Town Council has been invited to take part in live broadcasts, on alternate Friday mornings, commencing on 1 July 2017. Officers will maximise opportunities with the media outlet.

25. Town Centre Sports Event

To note that the Town Centre Sports Event will take place on the evening of Friday 23 June 2017.  As agreed the Town Council will provide £1,500 of funding towards the overall estimated cost of £8,000 for the event.  As before, the High Street Car Park will be closed from mid-afternoon on the day of the event.

26. Thame Town Music Festival

To note that arrangements for the Town Music Festival on Saturday 8 July 2017 are well advanced and a review of operational requirements has been undertaken.