15 November 2016 – Agenda

SUMMONS TO ATTEND A
MEETING OF THAME TOWN COUNCIL

TO:           All Members of Thame Town Council

VENUE: Upper Chamber, Thame Town Hall

DATE:    Tuesday 15 November 2016

TIME:     6.30 pm (maximum two hours)

Cllrs B Austin, D Bretherton, D Butler, N Champken-Woods, P Cowell,
M Deacock, N Dixon, D Dodds, M Dyer, L Emery, H Fickling, C Jones,
P Lambert, A Midwinter, M Stiles and T Wyse

 

Graham Hunt
Clerk of the Council

Date: 9 November 2016

A G E N D A

1.  Apologies for Absence

2. Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3. Civic Announcements

To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.

Civic Attendances

4. Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

5. P16/S3525/FUL – Thames Valley Police, Greyhound Lane

Redevelopment to form 41 sheltered apartments for the elderly, including communal facilities, access, car parking and landscaping.

To receive a report on the application and make a recommendation to South Oxfordshire District Council.

Report

6. Report from County Councillor N Carter

To receive the report of County Councillor N Carter (5 minutes maximum).

7. Reports from South Oxfordshire District Councillors

To receive reports from Cllrs N Champken-Woods, D Dodds and J Matelot Green (Maximum of 5 minutes each).

Report

8. Notices of Motion

To consider any motions in the order in which they were notified.

9. Members Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.

10. Minutes

To approve as a correct record the Minutes of the Council Meeting held on 20 September 2016.

Minutes

11. Policy & Resources Committee

To note the minutes and consider any recommendations arising from the meeting on 1 November 2016.

Minutes

12. Community, Leisure & Recreation Committee

To note the minutes and consider any recommendations arising from the meeting on 25 October 2016.

Minutes

13. Planning & Environment Committee

To note the minutes of the Planning & Environment Committee held on 6 September 2016, 27 September 2016, 18 October 2016 and 8 November 2016.

Minutes

Minutes

Minutes

Minutes – Draft

14. Neighbourhood Plan Continuity Committee

To note the minutes and consider any recommendations arising from the meetings on 27 September 2016 and 8 November 2016.

Minutes

15. External Audit

To receive the External Auditor’s report for 2015-16 and review the Issues Arising Report.

Report

Certificate

Issues Arising Report

16. Schedule of Meetings

To approve the schedule of meetings for 2017-18.

Schedule

17. Standing Orders

Now that the Mayor’s Allowance is agreed at budget setting and the Schedule of Meetings is agreed at calendar year end, to delete Standing Orders 7.0 (h) and 7.0 (l), which requires their review at the Annual Meeting of the Council.

18. Thame Music Festival

Given the support expressed for the proposed Thame Music Festival at the Community, Leisure and Recreation Committee on 25 October 2016, and in response to the request from Jon Littler as part of the presentation, to consider a Councillor nomination for the Music Festival Organising Committee (as another external organisation), reporting into the Community, Leisure and Recreation Committee.