14 November 2017 – Agenda

SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL

 

TO:
All Members of Thame Town Council

 
VENUE:
Upper Chamber, Thame Town Hall

 
DATE:
Tuesday 14 November 2017

 
TIME:
6.30 pm (maximum two hours)

 
Cllrs B Austin, D Bretherton, D Butler, N Champken-Woods, P Cowell, M Deacock, N Dixon, D Dodds, M Dyer, L Emery, H Fickling, C Jones, P Lambert, A Midwinter, M Stiles and T Wyse
 

Graham Hunt

Clerk of the Council

                                                                                                Date: 8 November 2017

A G E N D A

 

1 Apologies for Absence

 

2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

 

Civic Announcements

To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.

3. Civic Attendances

 

Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda.  Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish).  Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

 

5 Report from County Councillor N Carter

To receive the report of County Councillor N Carter (10 minutes maximum).

 

Reports from South Oxfordshire District Councillors

To receive reports from Cllrs J Matelot Green, N Champken-Woods and D Dodds (Maximum of 5 minutes each).

6. 201710 SODC Report for Parish Councils

 

7 Members Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.

 

8 Minutes

To approve as a correct record the Minutes of the Council Meeting held on 15 August 2017.

To note that with regard to Minute 3, that the subsequent hirers of the Showground, in their set up for their event, stated that they found the site and its surroundings to be in an atrocious state, rather than the good state as stated in the Minute.

8. FC 170815min

 

9 Policy & Resources Committee

To note the minutes and consider any recommendations arising from the meeting on 31 October 2017.

9. P&R 171031min

 

10 Community, Leisure & Recreation Committee

To note the minutes and consider any recommendations arising from the meeting on 24 October 2017.

In particular to consider further the funding recommendations for the replacement Cricket Club Clubhouse/Pavilion.

10. CLR 171024min

10a. Report – Cricket Club Clubhouse

 

11 Planning & Environment Committee

To note the minutes and consider any recommendations arising from the meetings held on 5 September 2017, 26 September 2017, 17 October 2017 and 7 November 2017.

11. P&E 170905min

11. P&E 170926min

11. P&E 171017min

 

12 Neighbourhood Plan Continuity Committee

To note the minutes and consider any recommendations arising from the meetings on 26 September 2017 and 7 November 2017.

12. NPCC 170926min

 

13 Personnel Committee

To note the minutes and consider any recommendations arising from the meeting on 31 October 2017.

In particular to consider the proposed Dignity at Work Policy.

13. Personnel 171031min

13a. Report – Dignity at Work Policy

13aa. Dignity at Work Policy 31.10.17 

 

14 External Audit

To approve the amendment of the Annual Return, as a result of a very late auditor highlighted issue with the Annual Return presentation of figures, to reflect the accurate underlying accounts.

14. Report – External Audit 2016-17

14a. Amended Annual Return Working Paper 2016-17

14b. BDO Summary of Audit Points Outstanding 13.10.17 

 

15 Town Boundary Signs

To receive an update from the Working Group on the proposals for the new Town Boundary Signs and to approve the next steps.

15. Report – Town Boundary Signs

 

16 Thame Community Hospital

To receive a written update from Buckinghamshire Healthcare NHS Trust (in the form of a report and a presentation as attached) on the progress of the pilot project at Thame Community Hospital, as outlined at the Council meeting on 14 February 2017.

16a. Community Hubs Report to HASC September

16b. Presentation for HASC 18 September 2017

 

17 War Memorial Panel – Additional Names

To approve that the additional names of servicemen, as agreed by the War Memorial Panel, are added to the Thame War Memorial and where appropriate also to the Moreton War Memorial.

17. Report – War Memorial Additional Names

17a. Appendix 1 – War Memorial Additional Names

 

18 Schedule of Meetings

To approve the schedule of meetings for 2018-19.
18. 2018-2019 Draft Schedule of Meetings